VNC Administrative Committee Meeting Agenda

04/07/2008 - 7:00pm
04/07/2008 - 9:30pm
Extra Space Storage, Presidents Row Room 658 South Venice Blvd, Venice, 90291 Monday, April 7, 2008 at 7:00 PM Note: The Administrative Committee does not address or consider the merits of proposed agenda items. Its function is to determine whether a proposed agenda item will be placed on the next Board Meeting agenda, postponed, referred to a specific committee for review and recommendation, treated as an announcement, or considered and resolved as a non-Board administrative matter. 1. Call to Order and Roll Call 2. Approval of the AdCom Agenda 3. Approval of any outstanding Administrative Committee minutes submitted by the Secretary March 10, 2008 Administrative Committee Meeting Minutes (see 4. Announcements & Public Comment on items not on the Agenda (15 min, no more than 2 minutes per person) 5. Old AdCom Business A Administrative Matters: o Richard Myers: Phone calls & emails from stakeholders – update the process? Status quo (Mike will review and allocate) but considering transfer to Communication o LUPC/Board vacancies: registration of stakeholders wishing to be considered. Discussion – unresolved B Mike Newhouse: Plan for Councilmember Wendy Greuel at July 15 Venice Neighborhood Council Board Meeting to discuss the Transportation Strategic Plan. Will she be hearing from stakeholders on the plan while she attends? or is this more of a presentation and off to another meeting? writes: Hi, Linda. Yes, the Councilmember is going to present the Transportation Plan and can stay the entire meeting. I currently have 1 ½ hours blocked but please let me know if you need her longer than that. I am not sure about the structure of the meeting so I copied Nellie (Nell Abernathy, Communications Deputy) who can discuss this with you. She can be reached at (213) 473-7002. Thanks again and I look forward to working with you again soon. Postponed from March 10 AdCom mtg C Yolanda Gonzalez (310 902-8690; EH/IK: Postpone to April, JoeM sent email requesting Yolanda attend April 7 AdCom meeting (i) Request to make an ANNOUNCEMENT at a Board meeting: Dear Board. On Friday 22, in the Los Angeles Times in the California Section, there was an article in reference to the Quimby fee funds that our City Controller Laura Chick has acknowledge of unspent fee funds collected from condominium builders, which at last years board a presentation was done by Mark Winters from Venice Peninsula. The General Board unanimously voted to proceed to go after an seek to find these funds belonging to Venice. (ii) Request of Board to SEND A LETTER: There is on file that motion and written presentation, which I also dropped off at the Controllers office. Plus requested twice an interview with Ms. Chick, personally at her office, with the office of Rosendahl"s knowledge. There is $10 million apiece in three Districts in unspent funds. ONE IS OURS. That is for Venice. The board must decide to make a recommendation on how to proceed to get this funding with Rosendahl"s office. And maybe get a task force in place. This is of great urgency to start work on. (iii) Request of Board to CONSIDER A MOTION: A motion is requested by the Board to: A-Assign the proper people to this task force B-Request from The District Office any recommendations, probably from Mark Antonio Grant if there are forms needed to fill out. And who would be the most qualify to do so to identify where this funds belong and are needed. This requires a team with knowledge on land issues for identification of funding. Mark Winters would be my choice. He brought it forward from the beginning. We need this group from the Peninsula. I am requesting from our President Mike Newhouse to give Mark Winters a call. Mark Winters put a lot of work into it with two other stakeholders per DeDe Audets recommendation. I will be gone until March 14, 2008. Any help I can be off, I will be happy to do so. 6. New AdCom Business A Administrative Matters: o Management of Committee Meeting dates & times. Note from Linda Lucks: I have sheet to mark scheduled meetings each month. I have previously asked each committee chair to let me know if they had meeting, when, etc. Most did the first month, but none since and I have not followed up. If we have a "master calendar" set out for all the known meetings in the year, set meetings, it makes it easier for committees to make plans. The best thing is for them to pick the same time each month, or quarter to meet. Of course, "special" or "emergency" or "additional" meetings are always possible, but the master calendar, with set locations, is ideal. o Communication of AdCom referrals to committees. Secretary is willing to flag referrals in email when sending AdCom Minutes to Board. o Printing of Supporting Documents for Board Meetings (see modified agenda request form) ? only need to prepare copies of the Board Agenda & Treasurer’s Report for Board (25) and public (50), and have several copies of the Agenda Request Form (15) and Stakeholder Registration Form (15) available for public at the Board Meeting. o VNC envelopes. Do we need them? o LUPC and Board Agenda preparation conflict. B Marc Saltzberg (310-305-9660; Move to start holding meetings at Beyond Baroque. This will relieve Budget pressure of using LAUSD facilities at $120 per meeting (Beyond Baroque should be free). I suggest that we start with a forum or two to see how well the facility works. We can also have LUPC meetings there for a couple of months as a test. If we feel OK about it after that time we can consider if we want to move our Board Meetings. C Challis Macpherson ( on behalf of Budget Committee: That the VNC Administration Committee (AdCom) appoint a person or persons from the AdCom committee to draft an operations budget to be submitted to Budget and Finance Committee in April, 2008. D Ivan Spiegel (310 821-9556; The Adminstrative Committee has to make some decisions on how to continue the process for evaluating the Community Improvement applications after the Neighborhood Committee has finished its work. Some of the issues are whether to hold a second meeting in June; organizing the review process for the June meeting; putting a limit on public comments; dealing with complaints; setting up a meeting with the project managers for the approved projects; monitoring the funded projects and developing a status timetable and evaluation procedures. E Jed Pauker c/o Joe Murphy on behalf of pdf-challenged elements of Board, re pdf software: I think a better deal came along. I spoke yesterday with a rep at Bluebeam Software, which produces Bluebeam Revu, a very easy and comprehensive PDF markup application. He's sympathetic to our civic mission, and suggested that a teacher [JDM comment: why does Ira come to mind?] could procure an educational seat of the Standard version for $30 and donate it to VNC. This is a very good deal, whether it's for one seat, or in whatever form it could be scaled across the membership. You can download a 30-day eval version here: F Consideration of DRAFT April 15, 2008 Board Agenda (see below) 7. Announcements & Public Comment on items not on the Agenda (15 min, no more than 2 minutes per person) 8. Adjourn Draft – Board of Officers Meeting Agenda Westminster Elementary School (Auditorium) 1010 Abbot Kinney Blvd, Venice, 90291 Tuesday, April 15, 2008 at 7:00 PM 1. Call to Order and Roll Call 2. Approval of the Agenda 3. Approval of any outstanding minutes submitted by the Secretary March 18, 2008 Board Meeting Minutes (see 4. Committee Reports (no more than 1 minute per report) 5. Scheduled Announcements (no more than 1 minute per report unless otherwise stated) A DONE, LAPD, Mayor and Council Office Reports I Linda Lucks (310-450-2554; on behalf of BONC & DONE: Request for all board members to fill out and submit the BONC/DONE board member survey and plan an outreach method to solicit and submit Stakeholder Surveys as requested by DONE by June B Ivan Spiegel (310-821-9556; DeDe Audet has been nominated for the CelebrateLA Volunteer Of The Year Award for service to the community. The awards will be announced on April 27 at the Rose Bowl and VNC Board members and stakeholders are encouraged to attend and give support. C Marc Saltzberg (310-305-9660; outreach@venicenc,org): The Homelessness Task Force was formed after the Town Hall on Homelessness to review the recommendations made at that meeting and put those recommendations into a form that was actionable by the Venice Neighborhood Council Board. The Task Force was asked for a report by the April Meeting. The Task Force is not ready to make its final report, complete with a list of actionable items and asks that its charge be extended until the May Meeting. The Task Force would like to offer an interim report on it activities at the April Board Meeting. The Task Force will need 5 minutes to make its interim report. 6. Announcements & Public Comment on items not on the Agenda (15 min, no more than 2 minutes per person) no board announcements 7. Old Business A From Outreach I Official Posting Places: It was moved and passed at the Outreach Meeting that took place on Jan 22, 2008 that the Board adopt the following as the official posting places of the Venice Neighborhood Council as listed in our certification papers with DONE: • Vera Davis McClendon Center (610 California Avenue) • Ground Works Coffee (671 Rose Avenue) • The Venice Public Library (501 S Venice Blvd) • Café Buna (3105 Washington Blvd) • Penmar Park Recreation Center (1341 Lake Street.) • VNC Website The Outreach Committee further recommends that posting places NOT be limited to the above list; "unofficial" posting places should be found in each VNC neighborhood as feasible. This will be incorporated into a Standing Rule. [Postponed from March 18] B From Board Members I Stewart Oscars (310-305-8248; I move that all task forces and working groups operating within the bounds of Venice Neighborhood Council (VNC) be encouraged to post public notices and locations of their meetings 72 hours in advance of said meetings on the website. [Postponed from March 18] II Challis Macpherson ( on behalf of the owner of 2304 Zeno Place: The owner would appreciate an opportunity to discuss the current status of this residential proposal which, about a year and a half ago, received the unanimous approval of LUPC and the Neighborhood Council. After the lengthy process of taking the project through the city, the Area Planning Commission recently voted contrary to the VNC decision and disapproved the project, and the owner has a deadline to appeal and wishes VNC support. 8. Treasurers Report - (accept report as presented before voting?) 9. New Business A From President I Nominations and Vote on Community Officer position vacancy. II Vote on LUPC vacancy. B From Rules & Elections Committee I REC recommends (2-0) that Board adopt the following amendment to Standing Rule 7 clarifying the procedure for processing letters: Any letter requests shall include a draft letter as well as the names and address of proposed recipients. Proponents of the letter shall prepare a draft and email it to the President for review, edit and signature. The President shall return the approved version by email to the proponents with a copy to the Secretary for VNC records. Proponents of the letter shall then copy and send the approved letter. C From LUPC I Challis Macpherson ( on behalf of LUPC: That VNC Board of Officers approve LUPC report and recommendation on 728 Indiana and 732 Indiana, AA 2007-5250 PMLS SL, ENV 2007-5251 EAF, ZA 2007-5263 CDP SPP ZAA MEL, and AA 2007-5253 SL, ENV 2007-5254 EAF, ZA 2007-5292 CDP SPP ZAA MEL, as submitted. II Challis Macpherson ( on behalf of LUPC: That VNC Board of Officers approve LUPC report and recommendation on 338 Rennie Avenue, AA 2007-4956 PMLA, as submitted. III Challis Macpherson ( on behalf of LUPC: That VNC Board of Officers approve LUPC report and recommendation regarding 630 East Broadway, ENV 2008-609 Categorical Exemption, ZA 2008-610 Zoning Administration Determination as per LAMC 12.27. IV Challis Macpherson ( on behalf of LUPC: That VNC Board of Officers approve LUPC report and recommendation regarding 916 South Main Street, DIR 2008-307 VSO. D From Outreach I Marc Saltzberg (310-305-9660; The following was referred to the Outreach Committee: From Phil Raider (310-399-4449; "Can members of the VNC request to be on a list to automatically receive agendas for committee meetings? If our website doesn't offer this option can the VNC send agendas for Board and LUPC meetings automatically? … this could become email overkill but I'm certain it would boost attendance." The Outreach Committee voted on the following motion: "The Venice Neighborhood Council should provide stakeholders with the capability to "subscribe" to agendas, that is, agendas will be emailed to the subscribing stakeholder when it is posted. This capability will be provided as soon as the VNC Communications Officer deems that the capability is technically feasible." The motion passed unanimously. The Communications Officer, Sean Kelly was in attendance and voted for the motion. We suggest that the board send a letter to Phil Raider advising him of its intent to provide the capability he requested as soon as it is technically feasible to do so. E From Arts Committee I Robin Murez (310-823-7826; We request $2,000 from the Neighborhood Council to underwrite costs (not to exceed $2000) of community outreach (flyers and banner), refreshments, insurance, permits and site materials costs for The Venice Annuale. (See detailed Budget in the Supporting Documents for this item at Ia Aldis Browne (310-301-6976; That the Venice Neighborhood Council support the “Venice Annuale,” a two month sculpture event, accompanied by musical performances, to be held this year in Venice Centennial Park. This was passed unanimously by the Arts committee by a vote of 6 - 0 with the Chair abstaining. F From Budget & Finance I Challis Macpherson ( on behalf of Budget Committee: That VNC Board of Officers approve $2,000.00 for music for Venice Annuale, a public art event this spring. II Challis Macpherson ( on behalf of Budget Committee: That VNC Board of Officers approve an expenditure not to exceed $1,500.00 for purchase of a projection system, including projector and laptop computer, to be used at VNC meetings, including all board and committee meetings. The Budget and Finance Committee is encouraged to explore the purchase of used equipment. G From Board Member/Parliamentarian I Ivan Spiegel (310 821-9556; Purchase of a projector and laptop computer to be used for presentation at VNC meetings and events. Up to $1500. II Ivan Spiegel (310 821-9556; The definition of a "Task Force" as it applies to the VNC under the Brown Act and VNC Bylaws (I expect this to be sent to Rules And Elections). III Ivan Spiegel (310 821-9556; Request Board members to state publicly whether they will be recusing themselves for the upoming vote on the Community Improvement Project applications. Although the vote will not be held until the June meeting, the packets of applications will have to be printed so that they can be distributed to the voting Board members at the May meeting. IV DeDe Audet (310-902-6943; Please entertain a motion to review Audet’s report on the Eugene, Oregon overnight camping program for the purpose of a motion to forward the report to the District 11 office and the RV/vehicle task force. Twenty-two copies of the report will be furnished to the board at the April 15 meeting for consideration and action at the May 20, 2008 meeting. H From Stakeholder I Valerie Lynn Williams (310-902-6943): Whereas the Mayor wants each council district to sell city owned property in order to help balance city budget shortfalls and Whereas the City of Los Angeles should be researching and considering reducing wasteful spending habits before selling property that could be better used to serve the community, especially with the shortage of affordable housing. Valerie Lynn Williams hereby submits this motion for a full board vote at the next Venice Neighborhood Council Board meeting: That Venice Neighborhood Council oppose selling city property or using surplus property in CD11 to balance the city budget and furthermore support the use of city owned property or surplus property for extremely low income, very low income, and low income housing. That the Venice Neighborhood Council then draft a letter supporting this approved motion and send it to Councilman Rosendahl, the Mayor, and the other neighborhood councils in CD11. 10. Announcements & Public Comment on items not on the Agenda (15 min, no more than 2 minutes per person) 11. Adjourn (approx 10:00PM)


Extra Space Storage, Presidents Row Room
658 South Venice Blvd
Venice, California, CA, 90291
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080407VNCAdComAgenda.doc113 KB
9EI-TheVeniceAnnualeBudget.doc26.5 KB