Special VNC Administrative Committee Meeting Agenda

04/14/2010 - 8:00pm
04/14/2010 - 10:00pm

Extra Space Storage, Presidents Row Room
658 South Venice Blvd, Venice, 90291
Monday, April 12, 2010 at 7:00 PM

Note: (i) The Administrative Committee does not address or consider the merits of proposed agenda items. Its function is to determine whether a proposed agenda item will be placed on the next Board meeting agenda, postponed, referred to a specific committee for review and recommendation, treated as an announcement, or considered and resolved as a non-Board administrative matter. (ii) The Administrative Committee has the discretion to reorder consideration of matters on the agenda to accommodate stakeholders or for other reasons. (iii) Unless otherwise noted, the President abstains on all votes.

1. Call to Order and Roll Call

2. Approval of the Administrative Committee Agenda

3. Approval of any outstanding Administrative Committee minutes submitted by the Secretary

March 8, 2010 Administrative Committee Meeting Minutes
(see http://venicenc.org/files/100308VNCAdComMinutes.doc)

4. Announcements & Public Comment on items not on the Agenda
[15 min, no more than 2 minutes per person – no Administrative Committee member announcements permitted]

5. Old Administrative Committee Business

6. New Administrative Committee Business

A Administrative matters:

(i) LindaL Neighborhood Committee: Discussion and possible adoption (or forwarding to LUPC) of a recommendation by the Neighborhood Committee to work with Petal Patch www.pedalpatchcommunity.com to locate a Venice site and identify local charities to work on and receive vegetables grown.
[Postpone to 4/2010 AdCom]

(ii) Jim Murez re: Farmer’s Market Fridays – Can I suggest that each of the standing sub committees post their REGULAR hours at the table, example LUPC from 7-9 am; Neighborhoods from 9-11. Of course this would not preclude overlapping hours or others from helping. It also might relieve your weekly task of getting bodies by shifting the task to the committees. I think by setting regular hours by committee, people that really have questions will know when you find the right person in the “office”. This would also give communications a chance to announce office hours in all mailings and at meetings. NO reply needed, just a thought.—Jim [Postpone to 6/2010 AdCom]

(iii) Bruce Birch (retrogrouch@earthlink.net)

• Stakeholder request for the VNC Administrative Committee to address the methods and timeliness of all VNC standing and adhoc committees in the posting of meeting agendas and the recording and posting of meeting minutes.
• Stakeholder request for the Administrative Committee to review all Brown Act, VNC Bylaws, VNC Standing Rules, and Robert’s Rules of Order sections that apply to public meetings and records and direct all VNC Committees to comply.
• Stakeholder request that the VNC Administrative Committee direct the VNC Vice President to confirm that all Standing and Adhoc VNC Committees are in compliance with Brown Act, VNC Bylaws, VNC Standing Rules, and Robert’s Rules of Order and provide continuing oversight.
• Stakeholder request that all outstanding Public Records of the same committees be transferred to the VNC Secretary immediately.

(iv) Mike Newhouse: Placeholder for LUPC report: Challis, I know you and LUPC have been very involved with respect to issues concerning the crosswalk at Palms and Lincoln. I really appreciate the efforts.

While LUPC is not traditionally a transportation/mobility committee, I would like it to holdpublic meetings on the CalTrans/LADOT proposal to submit plans to put in a full traffic light that intersection. Again, while not a “traditional” LUPC issue, you all are the most qualified committee in the VNC to handle this important issue.

B Consideration of DRAFT April 20, 2010 Board Agenda (see below)

7. Announcements & Public Comment on items not on the Agenda
[15 min, no more than 2 minutes per person – no Administrative Committee member announcements permitted]

8. Adjourn

Draft – Board of Officers Meeting Agenda
Westminster Elementary School (Auditorium)
1010 Abbot Kinney Blvd, Venice, 90291
Tuesday, April 20, 2010 at 7:00 PM

BOARD MEETINGS: The Venice Neighborhood Council holds its regular meetings on the third Tuesday of the month and may also call any additional required special meetings in accordance with its Bylaws and the Brown Act. All are welcome to attend.
TRANSLATION Services: Si requiere servicios de traducción, favor de notificar a la oficina 3 días de trabajo (72 horas) antes del evento. Si necesita asistencia con esta notificación, por favor llame a nuestra oficina 213.473.5391.
POSTING: The agenda and non-exempt writings that are distributed to a majority or all of the board members in advance of regular and special meetings may be viewed at Groundworks Coffee (671 Rose Ave Venice, CA 90291), Abbots Habit (1401 Abbot Kinney Blvd. Venice, CA 90291), the Venice Library (501 South Venice Boulevard, Venice, CA 90291), Oakwood Recreation Center (767 California St. Venice, CA 90291), the VNC website (http://www.venicenc.org), or at the scheduled meeting. For a copy of any record related to an item on the agenda, please contact the VNC secretary at secretary@venicenc.org.
PUBLIC COMMENT: The public is requested to fill out a “Speaker Card” to address the Board on any Old or New Business item on the agenda and the Treasurer’s Report. Comments from the public on these agenda items will be heard only when that item is being considered. Comments from the public on other agenda matters or on matters not appearing on the agenda but within the Board’s subject matter jurisdiction will be heard during the Public Comment period. Public comment is limited to two (2) minutes per speaker, unless modified by the presiding officer of the Board.
DISABILITY POLICY: The Venice Neighborhood Council complies with Title II of the Americans with Disabilities Act and does not discriminate on the basis of any disability. Upon request, the Venice Neighborhood Council will provide reasonable accommodations to ensure equal access to its programs, services, and activities. Sign language interpreters, assistive listening devices, or other auxiliary aids and/or services may be provided upon request.

1. Call to Order and Roll Call

2. Approval of the Agenda

3. Approval of outstanding minutes submitted by Secretary
March 16, 2010 Board Meeting Minutes
(see http://venicenc.org/files/100316VNCBoardMinutesRevised.doc)
[Committee Reports are provided in written form when available]

4. Consent Calendar

A LUPC De Minimis Projects See Exhibit A [Referred to 4/2010 AdCom Mtg]
Challis Macpherson (Chair-LUPC@VeniceNC.org) on behalf of LUPC: Challis Macpherson moves that VNC Board of Officers send the VNC Standing Rule 5A Form Letter, stating No Opinion & No Recommendation Without Prejudice, regarding entitlement applications listed in Exhibit A.

5. Announcements & Public Comment on items not on the Agenda
[15 min, no more than 2 minutes per person – no board member announcements permitted]

6. Treasurers Report accept report as presented See Exhibit A (file attached below)

Hugh Harrison (310-487-2533; chezhaha@aol.com) on behalf of the Budget Committee: Attached is the report on March expenditures. Given the continuing volatility of the budget situation, my narrative report will have to wait.

7. Scheduled Announcements (no more than 1 minute per report unless otherwise stated)

A Commendations & Announcements Mike Newhouse (president@venicenc.org): Reminder that the current board is still in office beyond the April 11th election, and therefore all Board members need to attend the April 20th Board meeting. Further, there already have been representations from certain candidates that they almost certainly plan to challenge the election, regardless of its outcome. As such, the new Board might not get seated for 90 days after April 11th because our bylaws say the Board shall be seated 30 days following certification of the election, and the challenge process could take up to 60 days before the results are certified. As such, there is a possibility that the current board may be in office through the June or July Board meeting.

B Governmental Reports

• DONE: Deanna Stevenson (Deanna.Stevenson@lacity.org)
• LAPD: Officer Peggy Thusing, Senior Lead Officer (310-622-3968; 25120@lapd.lacity.org)
• State Assemblyperson Ted Lieu: Jennifer Zivkovic, Field Representative (310-615-3515; Jennifer.zivkovic@asm.ca.gov)
• Mayor Antonio Villaraigosa: Jennifer Badger, West Area Representatives (310-479-3823; jennifer.badger@lacity.org)
• City Councilperson Bill Rosendahl: Arturo Piña, Field Deputy (310-568-8772; arturo.pina@lacity.org)
• PlancheckLA: Challis Macpherson (Chair-LUPC@VeniceNC.org)
• LADWP/MOU: VNC Representatives DeDe Audet

C Request St Joseph present a report of its Homeless Registry Survey Stewart Oscars (stewart.oscars@gmail.com): St Joseph has undertaken the task of establishing a homeless registry for Venice. This is a request for them to present a report on their work.

Reply from St Joseph: Thanks for the invitation. St. Joseph Center is planning to attend the April 20, 2010 meeting to discuss our service registry project.

Va Lecia Adams, Ph.D. | Executive Director
St. Joseph Center
204 Hampton Drive | Venice, CA | 90291
310.396.6468 ext. 304 office | 310.392.8402 fax
www.stjosephctr.org

D VNC Green Film Series – Part 3 – End of the Line 4/25/2010
Kristopher Valentine (805-341-4577; kristopher.valentine@venicenc.org) on behalf of the Environmental Committee: Sunday, April 25th, 2010; 7:00pm – 10:00pm @ The Electric Lodge, 1416 Electric Avenue. The Venice Green Film Series is a three part Sunday series on February 28th, March 21st, and April 25th. The event is sponsored by the Venice Neighborhood Council and the Electric Lodge. Part three of the Venice Green Film Series will feature a screening of END OF THE LINE. This series is free and open to the public. For more information go to: http://venicegreenfilm.blogspot.com/.

E Update from Rep. Harman’s office
Kristopher Valentine (805-341-4577; kristopher.valentine@venicenc.org) on behalf of the Environmental Committee: Diane Moss, Environmental Deputy to Rep. Jane Harman, will discuss the Congresswoman’s most recent environmental initiatives and listen to the Venice community’s questions and concerns.

F Case Tracking System for LUPC
James Murez (murez@venice.net) & Jed Pauker (310-839-9209; jed@jed.net): Presentation of a case tracking system for LUPC (15 min) See Exhibit B

G Parking Committee Report
James Murez (murez@venice.net) on behalf of the Parking Committee: Presentation of Parking Committee Report (5 min)

8. Old Business

9. New Business

A Farmers Market Promotion Program Grant Support
Jim Murez (murez@venice.net): Request for support and letter regarding Farmers Market Promotion Program Grant Request (draft letter follows):

We are part of publicly elected body of the City of Los Angeles. We are referred to as a Certified Neighborhood Council, a branch of local government that was created with the Los Angeles City Charter Reform in 2000.

We participate at the Venice Farmers’ Market by hosting a community outreach information booth. This has been one of our best sources for gaining community involvement in our goals.

Mr. Murez who is the manager and founder of the Venice Farmers’ Market has served as a board member of our Land Use and Planning subcommittee for many years. We approved the development of a pilot system to track construction related cases in our area. The system is in it final testing stages but has already shown to be a very useful tool to help interested parties visualize community impacts, organize the complexities of case management and gain community understandings that ultimately helps lead to consensus building.

Several other Neighborhood Councils around the City have already expressed interest to use our system once the testing is finalized.

Although we are not involved in the day to day operations of the Venice Farmers’ Market and don’t understand all the complexities of the proposed grant application under the Farmers Market Promotion Program, we can comfortably say, if James Murez is involved with the design and implementation of the proposed project, it stands a very good chance of being a successful project.

Sincerely,

Mike

B Appointment of VNC Representative to Address Parking on Abbot Kinney Marc Saltzberg (msinvenice-nc@yahoo.com) & Stewart Oscars (stewart.oscars@gmail.com):

Whereas Food Trucks congregating on Abbot Kinney Blvd provide a service to the public while attracting visitors to Aboot Kinney vendors and;

Whereas Food Trucks parked on Abbot Kinney Blvd take up valuable parking spaces, pose a traffic safety hazard by impeding traffic flow, create a litter problem & are now spilling over into private parking lots and;

Whereas the Venice Neighborhood Council has received a stream of complaints regarding valet parking on residential streets bordering the Abbot Kinney commercial zone.

Therefore be it resolved: that the Venice Neighborhood Council appoint an individual to act on its behalf as follows:

1. Investigate benefits and complaints regarding Food Trucks on Abbot Kinney and report back to the Neighborhood Council with recommendations,

2. Investigate abuse of parking and zoning laws regarding valet services operating on Abbot Kinney and make recommendations to the Neighborhood Council,

3. Work directly with CD-11 staff, LA Department of Transportation and Parking Enforcement, LA City Planning and the Venice Neighborhood Council’s Land Use and Planning Committee as the representative of the Venice Neighborhood Council regarding Abbot Kinney parking issues,

4. Report back to the Venice Neighborhood Council Board regarding items one and two above one month after the passage of this resolution.

Be it further resolved: that LA-CD11, LA Department of Transportation, vendors in the abbot Kinney Commercial Zone and residents bordering the Abbot Kinney Commercial Zone be notified of the appointment, the appointee’s responsibilities and contact information.

C Cyclists’ Bill of Rights
Kristopher Valentine (805-341-4577; kristopher.valentine@venicenc.org) on behalf of the Neighborhood Committee: The Neighborhood Committee has approved the “Cyclists’ Bill of Rights” with the caveat that a list of the top hazardous actions made by drivers, cyclists, and pedestrians be compiled and discussed at a future point:

Preamble of the Cyclists’ Bill of Rights
WHEREAS cyclists have the right to ride the streets of our communities and this right is formally articulated in the California Vehicle Code; and WHEREAS, cyclists are considered to be the “indicator species” of a healthy community; and
WHEREAS cyclists are both environmental and traffic congestion solutions; and
WHEREAS cyclists are, first and foremost, people – with all of the rights and privileges that come from being members of this great society; and

NOW, THEREFORE WE THE CYCLING COMMUNITY, do hereby claim the following rights:

1. Cyclists have the right to travel safely and free of fear.
2. Cyclists have the right to equal access to our public streets and to sufficient and significant road space.
3. Cyclists have the right to the full support of educated law enforcement.
4. Cyclists have the right to the full support of our judicial system and the right to expect that those who endanger, injure or kill cyclists be dealt with to the full extent of the law.
5. Cyclists have the right to routine accommodations in all roadway projects and improvements.
6. Cyclists have the right to urban and roadway planning, development and design that enable and support safe cycling.
7. Cyclists have the right to traffic signals, signage and maintenance standards that enable and support safe cycling.
8. Cyclists have the right to be actively engaged as a constituent group in the organization and administration of our communities.
9. Cyclists have the right to full access for themselves and their bicycles on all mass transit with no limitations.
10. Cyclists have the right to end-of-trip amenities that include safe and secure opportunities to park their bicycles.
11. Cyclists have the right to be secure in their persons and property, and be free from unreasonable search and seizure, as guaranteed by the 4th Amendment.
12. Cyclists have the right to peaceably assemble in the public space, as guaranteed by the 1st Amendment.

And further, we claim and assert these rights by taking to the streets and riding our bicycles, all in an expression of our inalienable right to ride!

D Let There Be Light in Venice
Linda Lucks (310-745-3240/310-450-2554; Lindalucks@aol.com) on behalf of Neighborhood Committee: Discussion and possible action on recommendation from the Neighborhood Committee that the Board establishes a public safety campaign, “Let There Be Light in Venice.”

Whereas Venice residents are rightfully concerned with protecting personal safety; whereas the LAPD does a great job but cannot be everywhere at once, whereas there are steps individuals, families and neighbors can take to immediately to protect themselves and their neighborhoods; Therefore, the VNC supports a campaign encouraging stakeholders to purchase and install motion detector lights for the perimeter of their homes (and find ways to assist low income people to obtain such lighting).

E title missing – no agenda request submitted See Exhibit C

Karen Wolfe (310-460-9644; wolfepack@verizon.net): motion missing – no agenda request submitted

F Motion to Oppose Assembly Bill 2228

David Ewing (310-339-0848; seriousbus@aol.com)

Whereas Assembly Bill 2228 (Lieu) states that “ Notwithstanding any other law, the City of Los Angeles, regulating overnight parking pursuant to this section, shall not be required to obtain a permit or approval from the California Coastal Commission to establish an overnight parking restriction on public streets by nonresidents between the hours of 2 a.m. and 5:00 a.m. in the Venice coastal zone.”

Whereas, by removing from the Commission the right to review, on a case by case basis, decisions of local governments restricting public parking in favor of resident only parking, the bill sets a precedent for other jurisdictions to seek to do likewise.

Whereas the California Coastal Act is the single most important piece of state legislation protecting our coastal resources and protecting our community from over-development.

Whereas, regardless of whether or not we favor Overnight Parking Districts, the Venice Neighborhood Council feels it is unwise to undermine the authority of the Coastal Commission.

Therefore, the Venice Neighborhood Council opposes the passage of AB2228.

G Allocation of Venice Surplus Property Funds
Mike Newhouse (president@venicenc.org): Motion to send a Community Impact Statement to the City Council in support of Councilman Rosendahl’s motion (http://venicenc.org/files/VSP%20Motion%204710.pdf – see link below) in favor of allocating Venice Surplus Property Funds towards the seven categories listed therein.

10. Announcements & Public Comment on items not on the Agenda
[15 min, no more than 2 minutes per person – no board member announcements permitted]

11. Adjourn (approx 10:00PM)

Exhibit A – LUPC De Minimis Projects

(this is not likely to be necessary for agenda ? Treasurers Report is assumed to be Exhibit A)

Exhibit A – Treasurers Report

Exhibit B – Neighborhood Council – Case Tracking System
Pilot Overview V1.0, September 6, 2008 (Murez)

The Land Use and Planning Committee (LUPC) has matured over the past several years. It has evolved from one meeting every couple of months with only one or two projects on the agenda to now responding to a Memorandum of Understanding with the City to submit a written determination report on every permit issued within the VNC geographic region. The committee has become more educated about the planning process and is now working towards a 2010 target of revising the Venice Coastal Zone Specific Plan.

Along with these growing responsibilities, the workload of the committee has increased from one or two projects being calendared every few months to the present level of hearing three to five projects twice a month. On average, what does this mean to each of the eight volunteer members that make up this committee, a workload that includes preparing 27 staff reports per month.

The process to analyze and prepare a project for hearing is fairly simple; contact the applicant, convince them to submit their plans for review, research the variances sought and flush out any that were not realized, organize their information and post it to the LUPC website, engage the potentially impacted neighbors and prepare a synopsis to post for Brown Act notification. Now multiply this process for one project 27 fold and the amount of information gathered and disseminated through this eight member volunteer committee becomes massive. What started out as a simple endeavor has now grown into a complex task with time sensitive details that must be accurately managed.

Automation to the rescue… with this sort of workload, managing details calls for a computerized case tracking system. What is needed is a centralized system that all committee members can access when they have volunteer time to give, that can reduce or eliminate many of the mundane tasks, and that will help engage the general public in the process. The system needs to enforce the policy rules of the VNC Board and the committee, while ensuring Brown Act laws are adhered. And, finally, the system must be available to all Venice Stakeholders and the City at large.

A pilot proof-of-concept system is being developed to address many of these needs. The system is being designed as a collaboration tool that will be managed over the internet. System access will be regulated through User Accounts that are grouped into security levels, starting with the general public then moving up the access ladder to project applicant, followed by registered stakeholder, committee staff member, committee chair, system administrator and program developers. Each higher group will be granted more access to functionality and system capabilities.

The system will track information by assigning case numbers to each project. The project or case files will be stored in a database and accessed through their respective case numbers. The routines that extract and modify the stored information will vary based on the individual access rights. The system will offer read-only reports to the general public while allowing stakeholders the rights to post feedback about issues they might have with any given project. Applicants will be assigned temporary access to upload their information and respond to feedback. LUPC staff members will be able to monitor all aspects of the cases, including being able to publish their findings, track correspondence and write recommendations (tentative motions) for the VNC Board to approve. Search and mapping functionality along with tracking key indicators will enable statistical analysis of accumulative impacts to be graphically generated. The VNC Board members, besides inheriting all the rights of the lower groups, will be able to post their final motion decisions and generate reports required by the City.

In addition, the audio meeting minutes that are digitally recorded will be divided into segments that correspond to the each project and posted into the case file along with any other archives.

In a nutshell, the LUPC Case Tracking system will automate the flow of information through the Neighborhood Council in a consistent, easy to understand format, while relieving a lot of the tedious tasks volunteers must perform at present. (follow up with PowerPoint overview and system demonstration.)

Exhibit C – title missing – no agenda request submitted

(The below extract from the minutes of the July 21, 2009 VNC Board Meeting was delivered to the Secretary Monday April 12, 2010)

Exhibit C – Motions of the Ad Hoc Committee on Homelessness and Vehicular Occupation

090723 Note Regarding Presentation and Consideration of HVOC Motions

The secretary prepared the format for considering the below HVOC motions after the Administrative Committee approved the format then before it and made suggestions on how to change it for presentation at the Board meeting.

The changes in the format introduced by the Secretary and presented to the Board did not accurately reflect the intent of the Administrative Committee. As a result, the below HVOC motions were presented in a way that was perceived by many to have been unfair to the extent that some believe it affected the outcome of deliberations on the HVOC substantive issues.

Changes made by the Secretary which caused confusion include:

(i) Presenting several HVOC motions as Motions to Amend which appeared to favor the proposed amendments over the original HVOC motions; and (ii) Failing to include portions of the separate HVOC Final Report and Recommendations which HVOC motions incorporated by reference.

Board-Committee Discussion Generator: The VNC Ad Hoc Committee on Homelessness and Vehicular Occupation (HVOC) presented its final report and several motions to the VNC Board for discussion at its May 19, 2009 meeting, with further discussion and a vote scheduled for its June 16 meeting. At the June 16 meeting, late arriving proposed amendments were submitted and partially considered when the board decided to postpone the matter for further discussion and possible resolution of differences between interested parties.

The HVOC motions, along with Pro and Con statements where partial or no consensus has occurred, are below.

This document is intended to assist the board and public to understand and focus on the key remaining unresolved matters. There is a link to this document on the VNC Homepage at http://www.venicenc.org. The HVOC Final Report with the Minority Report is also available online on the VNC Homepage.

NOTE: Please email your comments directly to the VNC Board at board@venicenc.org or to individual board members (see http://www.venicenc.org/board for board member list with email links). Please type ‘HVOC’ in the subject line of your email.

Motions affecting the Recommendations of the
Ad Hoc Committee on Homelessness and Vehicular Occupation

Table of Contents
(CTRL-Click to activate the below hyperlinks in .doc file)

Homelessness – Report & Recommendation to Support St. Joseph’s Center’s Service Registry PASSED I Motion for Creation of Single Room Occupancy Facility MOTION TO RECONSIDER II Motion to Create VNC Ad Hoc Affordable Housing Committee MOTION TO AMEND III Motion for LAPD to Create Homeless Liaison Team PASSED IV Motion for Limited Zoning Exemption for Permanent Supportive Housing MOTION TO AMEND V Motion for Greater City Subsidies for Affordable Housing PASSED VI Motion to Create Vehicle-to-Housing Transition Program MOTION TO AMEND VII Motion to Create CD 11-wide Homeless Task Force PASSED VIII Motion to extend the Ad Hoc Committee on Homelessness & Vehicular Occupation to 9/18/09 MOTION TO TABLE INDEFINITELY Page 11 11 12 12 13 13 14 16 17

Location(s)

AttachmentSize
March 2010 Treasurer's Report - Expenditures to Date.2009-2010.March44.5 KB
Rosendahl Motion re: Allocation of Venice Surplus Property Funds40.42 KB
April 14, 2010 VNC Administrative Committee Special Meeting Agenda230 KB