VNC Administrative Committee Meeting Agenda

03/08/2010 - 7:00pm
03/08/2010 - 9:30pm
Administrative Committee Meeting Agenda Extra Space Storage, Presidents Row Room 658 South Venice Blvd, Venice, 90291 Monday, March 8, 2010 at 7:00 PM Note: (i) The Administrative Committee does not address or consider the merits of proposed agenda items. Its function is to determine whether a proposed agenda item will be placed on the next Board meeting agenda, postponed, referred to a specific committee for review and recommendation, treated as an announcement, or considered and resolved as a non-Board administrative matter. (ii) The Administrative Committee has the discretion to reorder consideration of matters on the agenda to accommodate stakeholders or for other reasons. (iii) Unless otherwise noted, the President abstains on all votes. 1. Call to Order and Roll Call 2. Approval of the Administrative Committee Agenda 3. Approval of any outstanding Administrative Committee minutes submitted by the Secretary February 8, 2010 Administrative Committee Meeting Minutes (see 4. Announcements & Public Comment on items not on the Agenda [15 min, no more than 2 minutes per person – no Administrative Committee member announcements permitted] 5. Old Administrative Committee Business p((. A James Murez ( & Jed Pauker (310-839-9209; Presentation of a case tracking system for LUPC (15 min) – See AdCom Exhibit A [Referred to 3/8 AdCom Mtg] 6. New Administrative Committee Business p((. A Administrative matters: p((((. o MarcS budget materials – place on board agenda? o JimM re: Farmer’s Market Fridays – Can I suggest that each of the standing sub committees post their REGULAR hours at the table, example LUPC from 7-9 am; Neighborhoods from 9-11. Of course this would not preclude overlapping hours or others from helping. It also might relieve your weekly task of getting bodies by shifting the task to the committees. p((((. I think by setting regular hours by committee, people that really have questions will know when you find the right person in the "office". This would also give communications a chance to announce office hours in all mailings and at meetings. NO reply needed, just a thought.--Jim o HughH Budget Committee: Due to the funding crisis with the City of Los Angeles, the Venice Neighborhood Council should explore the creation of an AdHoc Committee to explore other funding avenues, including the encouragement of the creation of a 501(c)(3) corporation. o Seeking sponsors for Arts & Music” program Kymm Hirsh (310-407-3402; on behalf of Madison Partners: Hi, We’re looking for sponsors who can help us fund the “Arts & Music” program we’d like to implement at the school. We’re not looking solely for money, but items to donate for the silent auction and/or items from the teachers “wish list” (that go directly into each classroom). I’ve attached some information for your perusal [forwarded separately to board]. We really need your help! Thank you for your time. o LindaL Neighborhood Committee: Discussion and possible adoption (or forwarding to LUPC) of a recommendation by the Neighborhood Committee to work with Petal Patch to locate a Venice site and identify local charities to work on and receive vegetables grown. o Candidate emails & phone numbers? p((. B Consideration of DRAFT March 16, 2010 Board Agenda (see below) 7. Announcements & Public Comment on items not on the Agenda [15 min, no more than 2 minutes per person – no Administrative Committee member announcements permitted] 8. Adjourn h2=. Draft – Board of Officers Meeting Agenda
Westminster Elementary School (Auditorium)
1010 Abbot Kinney Blvd, Venice, 90291
Tuesday, March 16, 2010 at 7:00 PM p((. BOARD MEETINGS: The Venice Neighborhood Council holds its regular meetings on the third Tuesday of the month and may also call any additional required special meetings in accordance with its Bylaws and the Brown Act. All are welcome to attend.
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POSTING: The agenda and non-exempt writings that are distributed to a majority or all of the board members in advance of regular and special meetings may be viewed at Groundworks Coffee (671 Rose Ave Venice, CA 90291), Abbots Habit (1401 Abbot Kinney Blvd. Venice, CA 90291), the Venice Library (501 South Venice Boulevard, Venice, CA 90291), Oakwood Recreation Center (767 California St. Venice, CA 90291), the VNC website (, or at the scheduled meeting. For a copy of any record related to an item on the agenda, please contact the VNC secretary at
PUBLIC COMMENT: The public is requested to fill out a “Speaker Card” to address the Board on any Old or New Business item on the agenda and the Treasurer’s Report. Comments from the public on these agenda items will be heard only when that item is being considered. Comments from the public on other agenda matters or on matters not appearing on the agenda but within the Board's subject matter jurisdiction will be heard during the Public Comment period. Public comment is limited to two (2) minutes per speaker, unless modified by the presiding officer of the Board.
DISABILITY POLICY: The Venice Neighborhood Council complies with Title II of the Americans with Disabilities Act and does not discriminate on the basis of any disability. Upon request, the Venice Neighborhood Council will provide reasonable accommodations to ensure equal access to its programs, services, and activities. Sign language interpreters, assistive listening devices, or other auxiliary aids and/or services may be provided upon request. 1. Call to Order and Roll Call 2. Approval of the Agenda 3. Approval of outstanding minutes submitted by Secretary February 16, 2010 Board Meeting Minutes (see [Committee Reports are provided in written form when available] 4. Consent Calendar p((. A LUPC De Minimis Projects See Exhibit A [Referred to 3/8 AdCom Mtg] Challis Macpherson ( on behalf of LUPC: Challis Macpherson moves that VNC Board of Officers send the VNC Standing Rule 5A Form Letter, stating No Opinion & No Recommendation Without Prejudice, regarding entitlement applications listed in Exhibit A. 5. Announcements & Public Comment on items not on the Agenda [15 min, no more than 2 minutes per person – no board member announcements permitted] 6. Treasurers Report accept report as presented See Exhibit A p((. Hugh Harrison (310-487-2533; on behalf of the Budget Committee: The Budget Committee recommends that the Venice Neighborhood Council seek partners to be sponsors of the Venice Community Barbeque established and held annually by the Venice Neighborhood Council. p((. Letter to City Council re: Roll Over Funds and Freeze [Placed here since it seems to relate 2/16 budget motion] Linda Lucks: ( I move that the VNC board discuss and take action on a possible resolution rejecting the sweeping of the rollover accounts, unfreezing of such accounts per the September freeze, allow total access to accounts until the City Attorney rules on the legality of DONE's past actions and the current recommendation of the CAO. In addition, I urge the board to reiterate the importance of maintaining NC funding at not more than a 10% cut (at $40,000 per year) 7. Scheduled Announcements (no more than 1 minute per report unless otherwise stated) p((. A Commendations & Announcements Mike Newhouse ( p((((. • Deanna Stevenson – for many years of dedication to furthering the goals of the Neighborhood Councils • Betty ??? – school crossing guard at Abbot Kinney & Coeur d' Alene is retiring after more years than I know. She has provided exemplary service to the children of the two elementary schools located on Coeur d' Alene. p((. B Governmental Reports p((((. • DONE: Deanna Stevenson ( • LAPD: Officer Peggy Thusing, Senior Lead Officer (310-622-3968; • State Assemblyperson Ted Lieu: Jennifer Zivkovic, Field Representative (310-615-3515; • Mayor Antonio Villaraigosa: Jennifer Badger, West Area Representatives (310-479-3823; • City Councilperson Bill Rosendahl: Arturo Piña, Field Deputy (310-568-8772; • PlancheckLA: Challis Macpherson ( • LADWP/MOU: VNC Representatives DeDe Audet p((. C Report on visit to S. Barbara to view the Safe Parking Program (10 min) David Ewing (310- 392-1365; & Stewart Oscars (310- 392-1365; Report on Santa Barbara safe parking program, as a result of the field trip they took with Rosendahl and members of his office and lead officers Thusing & Skinner. p((. D State of the Venice Library Ivan Spiegel (310-821-9556; on behalf of Lucille Cappas, librarian: Lucille Cappas, librarian, would like to inform the community about the current state of the library. p((. E Introduction to NIXLE by LAPD Officer Kristan Delatori (15-20 min) Stewart Oscars (310- 392-1365; on behalf of LAPD Officer Kristan Delatori: I am requesting in the name of LAPD Officer Kristan Delatori that she be allowed to introduce NIXLE to our community. Nixle is a free service to the public. It allows LAPD and any authorized public safety agency to send critical information to registered users en masse. There are various levels of information sent depending on urgency. The registered user decides upon the level of urgency s/he wants to receive. The service is free. p((. F VNC Green Film Series - Part 1 - Fuel 2/28/2010 Kristopher Valentine (805-341-4577; on behalf of the Environmental Committee: Sunday, March 21st, 2010; 7:00pm - 10:00pm @ The Electric Lodge, 1416 Electric Avenue. The Venice Green Film Series is a three part Sunday series on February 28th, March 21st, and April 25th. The event is sponsored by the Venice Neighborhood Council and the Electric Lodge. Part two of the Venice Green Film Series will feature a screening of TAPPED presented by Surfrider. This series is free and open to the public. p((. G LAPD Pacific Division invites you to our Annual Spring Carnival Kristan Delatori (310-202-2890; or Pacific Community Relations (310-202-4524; LAPD Pacific Division invites you to our Annual Spring Carnival at Pacific Station, 12312 Culver Bl., Los Angeles, Ca, 90066. We are currently offering presale ride tickets for a 50% discounted price. To purchase the tickets come to our front desk. Bring your family & friends for Food, Fun rides & Games! All Proceeds Benefit the LAPD Pacific Area Youth Programs & Station Fund p=. MARCH 19 5:00 P.M. – 11:00 P.M.
MARCH 20 2:00 P.M. – 11:00 P.M.
MARCH 21 1:00 P.M. – 11:00 P.M. p((. H Report on Post Office Mainentance Contract Linda Lucks ( 8. Old Business 9. New Business p((. A Oppose Exemption of 125 Projects from Environmental Review
Kristopher Valentine (805-341-4577; on behalf of the Environmental Committee: Four identical bills in California's Assembly and Senate (ABX8 37, AB 1805, SBX8 42, SB 1010) would exempt 25 public or private projects a year chosen by the Secretary of the Business, Transportation, or Housing Administration, for five years, from having to comply with the California Environmental Quality Act (CEQA). Since 1970 the environmental review process, while not perfect, has protected Californians from dangerous pollution, egregious development, and saved precious habitats. By not requiring the disclosure of the environmental impact on a community human health, local ecosystems, and urban planning and are all endangered. Furthermore, such a program diminishes an open and honest process, and mitigates the input of local governments and its citizens.Therefore the Venice Neighborhood Council Strongly disapproves of the proposed bills. p((. B Restaurant at 1305 Abbot Kinney Boulevard See Exhibit B
Challis Macpherson (310-822-1729; & Robert Aronson (310-278-8018; on behalf of LUPC: The LUPC recommends that the VNC Board recommend approval of the application for the proposed new construction of a restaurant as requested by the applicant, at 1305 Abbot Kinney Boulevard, with interior and outdoor seating, and hours of operation from 10 A.M. to 12 midnight, and for a Condition Use Beverage permit to serve beer and wine, subject to the attached Exhibit B conditions. 10. Announcements & Public Comment on items not on the Agenda [15 min, no more than 2 minutes per person – no board member announcements permitted] 11. Adjourn (approx 10:00PM) h2=. AdCom Exhibit A – Neighborhood Council - Case Tracking System
Pilot Overview V1.0, September 6, 2008 (Murez)
[Referred to 3/8 AdCom Mtg] The Land Use and Planning Committee (LUPC) has matured over the past several years. It has evolved from one meeting every couple of months with only one or two projects on the agenda to now responding to a Memorandum of Understanding with the City to submit a written determination report on every permit issued within the VNC geographic region. The committee has become more educated about the planning process and is now working towards a 2010 target of revising the Venice Coastal Zone Specific Plan. Along with these growing responsibilities, the workload of the committee has increased from one or two projects being calendared every few months to the present level of hearing three to five projects twice a month. On average, what does this mean to each of the eight volunteer members that make up this committee, a workload that includes preparing 27 staff reports per month. The process to analyze and prepare a project for hearing is fairly simple; contact the applicant, convince them to submit their plans for review, research the variances sought and flush out any that were not realized, organize their information and post it to the LUPC website, engage the potentially impacted neighbors and prepare a synopsis to post for Brown Act notification. Now multiply this process for one project 27 fold and the amount of information gathered and disseminated through this eight member volunteer committee becomes massive. What started out as a simple endeavor has now grown into a complex task with time sensitive details that must be accurately managed. Automation to the rescue… with this sort of workload, managing details calls for a computerized case tracking system. What is needed is a centralized system that all committee members can access when they have volunteer time to give, that can reduce or eliminate many of the mundane tasks, and that will help engage the general public in the process. The system needs to enforce the policy rules of the VNC Board and the committee, while ensuring Brown Act laws are adhered. And, finally, the system must be available to all Venice Stakeholders and the City at large. A pilot proof-of-concept system is being developed to address many of these needs. The system is being designed as a collaboration tool that will be managed over the internet. System access will be regulated through User Accounts that are grouped into security levels, starting with the general public then moving up the access ladder to project applicant, followed by registered stakeholder, committee staff member, committee chair, system administrator and program developers. Each higher group will be granted more access to functionality and system capabilities. The system will track information by assigning case numbers to each project. The project or case files will be stored in a database and accessed through their respective case numbers. The routines that extract and modify the stored information will vary based on the individual access rights. The system will offer read-only reports to the general public while allowing stakeholders the rights to post feedback about issues they might have with any given project. Applicants will be assigned temporary access to upload their information and respond to feedback. LUPC staff members will be able to monitor all aspects of the cases, including being able to publish their findings, track correspondence and write recommendations (tentative motions) for the VNC Board to approve. Search and mapping functionality along with tracking key indicators will enable statistical analysis of accumulative impacts to be graphically generated. The VNC Board members, besides inheriting all the rights of the lower groups, will be able to post their final motion decisions and generate reports required by the City. In addition, the audio meeting minutes that are digitally recorded will be divided into segments that correspond to the each project and posted into the case file along with any other archives. In a nutshell, the LUPC Case Tracking system will automate the flow of information through the Neighborhood Council in a consistent, easy to understand format, while relieving a lot of the tedious tasks volunteers must perform at present. (follow up with PowerPoint overview and system demonstration.) h2=. Exhibit A – LUPC De Minimis Projects
(this is not likely to be necessary for agenda
Treasurers Report is assumed to be Exhibit A) h2=. Exhibit A – Treasurers Report
2009-10 Expenditures to Budget
February 2010
(see report below) h2=. Exhibit B – Restaurant at 1305 Abbot Kinney Boulevard – Conditions 1. The indoor Service Floor area shall be no greater than 375 square feet, and the outdoor Service Floor area shall be no greater than 225 square feet. 2. The applicant shall install and maintain soundproofing equivalent to or better than the soundproofing at the restaurant Gjelina, located at 1429 Abbot Kinney Boulevard/505 Milwood Avenue. 3. Prior to commencing operations, the applicant shall apply for and obtain a Coastal Development Permit from the California Coastal Commission. 4. There shall be no “grandfathered” parking spaces or nonconforming parking credit. The applicant shall comply with all applicable parking requirements set forth in codes and regulations, and shall provide the required number of parking spaces, including Beach Impact Zone parking spaces, with the following exceptions: p((. a. the applicant may pay the in-lieu for any parking spaces not provided, and the amount of the fee shall be the real cost of providing the parking spaces as determined by the California Coastal Commission, with any in-lieu fee payment made into the Venice Coastal Parking Impact Trust Fund. p((. b. compact parking stalls, and tandem parking, shall be allowed as requested by the applicant, so long as the applicant provides valet parking, with a Parking Attendant Affidavit recorded. The valet parking attendant shall not park on any public street, and there shall be no valet parking zone on Abbot Kinney Boulevard. 5. No loading zone shall be required on the property, however no loading or deliveries shall be made on or from Abbot Kinney Boulevard, and all loading or deliveries shall be made from the abutting alley behind the property, and all loading or deliveries shall be between the hours of 8:30 and 11:30 A.M. 6. The applicant shall comply with all Stormwater Best Management Practices for a restaurant, as promulgated by the City of Los Angeles Stormwater Management Division of the Bureau of Sanitation, Department of Public Works. 7. The applicant is excused from compliance with any provisions of the Mello Act in relation to the change of use from residential to commercial. 8. The conditional use to serve beer and wine for on-site consumption shall be subject to the following conditions: p((. a. The use and development of the property shall be in substantial conformance with the floor plan submitted with this application and attached hereto as Exhibit “A.” p((. b. The authorized use shall be conducted at all times with due regard for the character of the surrounding district, and the right is reserved to the Zoning Administrator to impose additional corrective Conditions, if, in the Administrator’s opinion, such Conditions are proven necessary for the protection of persons in the neighborhood or occupants of adjacent property. p((. c. A laminated copy of the conditions of approval shall be posted in a conspicuous place where the public can see them. p((. d. No exterior work-related activity will occur either before the hours of operation, or over one hour after the hours of operation. p((. e. Trash pick-up shall occur only between the hours of 8 A.M. and 6 P.M. on week days as necessary. p((. f. The applicant shall provide a telephone number for the responsible party operating this restaurant in the event of a problem, disturbance, or complaint relating to the operation of the restaurant. p((. g. The applicant shall maintain on the premises, and shall make available to the police department or other City of Los Angeles personnel upon request, a copy of the Business Permit, insurance information, and a telephone number for any contracted valet service(s) used by the applicant. p((. h. No branded alcohol advertisements shall be placed in the window or door glass of the property or elsewhere, which is visible from the outside of the premises. The applicant shall obtain approval for all signage visible from outside of the premises, and shall remove all nonconforming signage. Offsite advertising signage is prohibited. p((. i. In addition to the name of the business or entity operating the restaurant, the name of the individual applicant(s) shall appear on the alcohol license and any related permits; p((. j. Any future operator of this restaurant or owner of this property must file a new Plan Approval Application within 30 days of the change of operator or ownership, to allow the City of Los Angeles to review the “mode and character” of the usage. p((. k. If at any time during the period of the grant, should documented evidence be submitted showing continued violation(s) of any condition(s) of the grant, resulting in a disruption or interference with the peaceful enjoyment of the adjoining and neighboring properties, the Zoning Administrator will have the right to require the applicant to file for a plan approval application together with the associated fees, to hold a public hearing to review The applicant’s compliance with and the effectiveness of the conditions of the grant. The applicant shall submit a summary and supporting documentation of how compliance with each condition of the grant has been attained. p((. l. The premises shall be maintained as a bona fide eating place (restaurant) with an operational kitchen and shall provide a menu containing an assortment of foods normally offered in such restaurants. Food service shall be available at all times during normal operating hours. p((. m. No fixed or portable bar(s) shall be permitted at the location. A waitress or waiter for table service only shall conduct any alcoholic beverage service. Alcoholic beverages shall be served only with a food order. p((. n. The quarterly gross sale of alcoholic beverages shall not exceed the gross sales of food during the same period. The applicant shall at all times maintain records which reflect separately the gross sales of food and the gross sales of alcoholic beverages of the licensed business. Said records shall be kept no less frequently than on a quarterly basis and shall be made available to the police department or other City of Los Angeles personnel upon request. p((. o. The applicant shall train staff to provide Designated Driver resources, when appropriate, for restaurant patrons, such as taxicabs and referral services (e.g., p((. p. Within six months of the date of effectiveness of this grant, and within six months of date of employment of all new hires, all personnel acting in the capacity of a manager of the premises and all personnel who serve alcoholic beverages shall attend and complete the Standardized Training for Alcohol Retailers (STAR) training program regarding alcohol sales, as sponsored by the Los Anseles Police Department (LAPD). A copy of a letter from the LAPD attesting to the completion of such training shall be forwarded to the Zoning Administrator for inclusion in the file. All managers and personnel who serve alcoholic beverages shall attend follow-up STAR classes every 24 months. p((. q. The applicant shall maintain the subject building and premises in a neat, attractive, and safe condition at all times including refinishing of the building when necessary. p((. r. The applicant shall maintain the landscaping to a standard in accordance with guidelines established by the Los Angeles City Landscape Ordinance, L.A.M.C. §§ 12.40–12.43. p((. s. Exterior lighting on the building shall be maintained and shall provide sufficient illumination of the immediate environment so as to render objects or persons clearly visible. Exterior lighting on the building shall be maintained and directed in such a manner so as not to illuminate any nearby residence. p((. t. The applicant shall be responsible for maintaining free of litter the area adjacent to the premises over which they have control. p((. u. Any graffiti painted or marked upon the premises or on any adjacent area under the control of the Applicant shall be removed or painted over within 24 hours of being applied, and the paint shall match the original color. p((. v. To encourage a walk-friendly environment, the applicant shall install bicycle racks. p((. w. All bottles will be recycled upon removal from the premises. p((. x. There shall be no pool or billiard tables, coin-operated games, video machines, or similar game activities maintained upon the premises. p((. y. There shall be no dancing or live entertainment of any type, including but not limited to live music, disc jockey, or karaoke. p((. z. No tobacco sales shall be made on the premises. 9. The applicant will appear before Venice Neighborhood Council LUPC twelve months after opening. 10. Except as provided above, all Conditions set forth in the Determination of the West Los Angeles Area Planning Commission dated April 8, 2008, shall remain in full force and effect. A copy of those Conditions are at[insert file]


March 8, 2010 VNC Administrative Committee Agenda218 KB
February 2010 Treasurers Report: Expenditures to Date 2009-2010 February42.5 KB
LUPC Staff Report: 1305 Abbot Kinney Exhibits A & B1.31 MB