VNC Administrative Committee Meeting Agenda

02/08/2010 - 7:00pm
02/08/2010 - 9:30pm
Extra Space Storage, Presidents Row Room 658 South Venice Blvd, Venice, 90291 Note: (i) The Administrative Committee does not address or consider the merits of proposed agenda items. Its function is to determine whether a proposed agenda item will be placed on the next Board meeting agenda, postponed, referred to a specific committee for review and recommendation, treated as an announcement, or considered and resolved as a non-Board administrative matter. (ii) The Administrative Committee has the discretion to reorder consideration of matters on the agenda to accommodate stakeholders or for other reasons. (iii) Unless otherwise noted, the President abstains on all votes. 1. Call to Order and Roll Call 2. Approval of the Administrative Committee Agenda 3. Approval of any outstanding Administrative Committee minutes submitted by the Secretary January 11, 2010 Administrative Committee Meeting Minutes (see 4. Announcements & Public Comment on items not on the Agenda [15 min, no more than 2 minutes per person – no Administrative Committee member announcements permitted] 5. Old Administrative Committee Business A James Murez ( & Jed Pauker (310-839-9209; Presentation of a case tracking system for LUPC (15 min) – See AdCom Exhibit A [Referred to 2/8 AdCom Mtg] 6. New Administrative Committee Business A Administrative matters: p((. o Andre Bollinger confirmation election o Emily Elliot to be election chair B Consideration of DRAFT February 16, 2010 Board Agenda (see below) 7. Announcements & Public Comment on items not on the Agenda [15 min, no more than 2 minutes per person – no Administrative Committee member announcements permitted] 8. Adjourn h2=. Draft – Board of Officers Meeting Agenda
Westminster Elementary School (Auditorium)
1010 Abbot Kinney Blvd, Venice, 90291
Tuesday, February 16, 2010 at 7:00 PM BOARD MEETINGS: The Venice Neighborhood Council holds its regular meetings on the third Tuesday of the month and may also call any additional required special meetings in accordance with its Bylaws and the Brown Act. All are welcome to attend. TRANSLATION Services: Si requiere servicios de traducción, favor de notificar a la oficina 3 días de trabajo (72 horas) antes del evento. Si necesita asistencia con esta notificación, por favor llame a nuestra oficina 213.473.5391. POSTING: The agenda and non-exempt writings that are distributed to a majority or all of the board members in advance of regular and special meetings may be viewed at Groundworks Coffee (671 Rose Ave Venice, CA 90291), Abbots Habit (1401 Abbot Kinney Blvd. Venice, CA 90291), the Venice Library (501 South Venice Boulevard, Venice, CA 90291), Oakwood Recreation Center (767 California St. Venice, CA 90291), the VNC website (, or at the scheduled meeting. For a copy of any record related to an item on the agenda, please contact the VNC secretary at PUBLIC COMMENT: The public is requested to fill out a “Speaker Card” to address the Board on any Old or New Business item on the agenda and the Treasurer’s Report. Comments from the public on these agenda items will be heard only when that item is being considered. Comments from the public on other agenda matters or on matters not appearing on the agenda but within the Board's subject matter jurisdiction will be heard during the Public Comment period. Public comment is limited to two (2) minutes per speaker, unless modified by the presiding officer of the Board. DISABILITY POLICY: The Venice Neighborhood Council complies with Title II of the Americans with Disabilities Act and does not discriminate on the basis of any disability. Upon request, the Venice Neighborhood Council will provide reasonable accommodations to ensure equal access to its programs, services, and activities. Sign language interpreters, assistive listening devices, or other auxiliary aids and/or services may be provided upon request. 1. Call to Order and Roll Call 2. Approval of the Agenda 3. Approval of outstanding minutes submitted by Secretary January 19, 2010 Board Meeting Minutes (see [Committee Reports are provided in written form when available] 4. Consent Calendar A LUPC De Minimis Projects See Exhibit A ? [Referred to 2/8 AdCom Mtg] Challis Macpherson ( on behalf of LUPC: Challis Macpherson moves that VNC Board of Officers send the VNC Standing Rule 5A Form Letter, stating No Opinion & No Recommendation Without Prejudice, regarding entitlement applications listed in Exhibit A. 5. Treasurers Report accept report as presented See Exhibit A A From Budget Committee Hugh Harrison (310-487-2533; The Budget Committee moves that the Venice Neighborhood Council adopt the following recommendations to be transmitted to the Los Angeles City Council, the Los Angeles City Budget committee, Councilman Rosendahl and Mayor Villaragosa: p((. 1. In reference to the overall budget, we endorse the following principles: p((((. a. The City should undertake a full pension plan review taking into account the Budget/LA Committee’s recommendations, and to implement specific steps to reduce future pension costs. b. The City hire an independent legal counsel proficient in Chapter 9 filings to explore and advise on the contractual, fiscal, and short/long term effects of such a filing, and share that information with the neighborhood council system in a timely manner. c. Review and analyze the amount of payroll reduction vs. layoffs to preserve essential services, not lower employee morale, and avoid unnecessary layoffs in these troubling economic times. d. Do a full department by department review and consolidate where duplicate services exist. e. Instruct the CAO to do a 5 year balanced budget plan. p((. 2. In reference to the current City services provided to the Venice community, we endorse the principle that the following should not be cut or reduced from their current level of funding: p((((. a. LAPD b. LAFD c. Street Maintenance d. Sanitation services e. Rec and Parks p((. 3. In reference to the sale of surplus property, we endorse the proposal that all proceeds from such sales should be dedicated to one time funding of local projects and the funds not devolve to the General Fund. p((. 4. In reference to the funding of the Department of Neighborhood Empowerment (DONE), we endorse the principle of no additional cuts over those previous implemented prior to February 1, 2010. p((. 5. In reference to the funding of Neighborhood Councils, we endorse the following principles: p((((. a. No budget cut for the 2010-2011 fiscal year should exceed 10% from the current year funding of $45,000. b. That programmatic funding allocated by Neighborhood Councils be allowed to roll-over into the next fiscal year to ensure the completion of the programs. 6. Scheduled Announcements (no more than 1 minute per report unless otherwise stated) A Governmental Reports p((. • DONE: Deanna Stevenson ( • LAPD: Officer Peggy Thusing, Senior Lead Officer (310-622-3968; • State Assemblyperson Ted Lieu: Jennifer Zivkovic, Field Representative (310-615-3515; • Mayor Antonio Villaraigosa: Jennifer Badger, West Area Representatives (310-479-3823; • City Councilperson Bill Rosendahl: Arturo Piña, Field Deputy (310-568-8772; • PlancheckLA: Challis Macpherson ( • LADWP/MOU: VNC Representatives DeDe Audet B Community Improvement Projects Report Ivan Spiegel (310-821-9556; Report and announcement of upcoming CIP events. C Community Improvement Project Applications Ivan Spiegel (310-821-9556; on behalf of neighborhood committee: The applications for the 2010-2011 Community Improvement Project funding will be ready at the Board meeting. (See also: D Online Mayor's Budget Survey Linda Lucks (310-821-7922; By taking the online interactive survey, your voice will be heard by the Mayor and will affect the hard choices to be made. E VNC Green Film Series - Part 1 - Fuel 2/28/2010 Kristopher Valentine (805-341-4577; on behalf of the Environmental Committee: Sunday, February 28, 2010; 7:00pm - 10:00pm @ The Electric Lodge, 1416 Electric Avenue. The Venice Green Film Series is a three part Sunday series on February 28th, March 21st, and April 25th. The event is sponsored by the Venice Neighborhood Council and the Electric Lodge. This series is free and open to the public. Part one of the Venice Green Film Series will be showing is Fuel. 7. Announcements & Public Comment on items not on the Agenda [15 min, no more than 2 minutes per person – no board member announcements permitted] 8. Old Business 9. New Business A Letter to Venice businesses in support of "Bin Your Butts" See Exhibit B Kristopher Valentine (805-341-4577; on behalf of the Environmental Committee: We would like the board to review and approve the letter so that it can go out to local businesses. The letter asks for local businesses to support the "Bin Your Butts" campaign by purchasing and maintaining cigarette butt receptacles. If they do so the VNC will recognize them in the upcoming newsletter. Members of the Environmental Committee will hand deliver the letter. We request Board approval to use previously approved funds for the "Bin Your Butts" flyers to print 300 copies of the letter. B LUPC Motions Challis Macpherson ( on behalf of LUPC p((. 1. 523 Rose Avenue, DIR 2009-2711 SPP MEL: Challis Macpherson, Chair of LUPC, moves that VNC Board of Officers accept LUPC staff report and recommendation to support applicant's appeal to waive Mello Act requirement to replace SFD. NOTE: This applicant's appeal has already been granted by the WLA APC January 20, 2010, and is non-appealable any further. See Exhibit C p((. 2. 4029 Lincoln Blvd., Wharo's Korean BBQ, ZA 2009-2865: Challis Macpherson, Chair of LUPC, moves that VNC Board of Officers accept LUPC Staff Report and recommend renewal of existing CUB for continued on-site sale of beer and wine in conjunction with 1,850 sf, 48-seat restaurant. LUPC voted unanimously to recommend approval. See Exhibit D 10. Announcements & Public Comment on items not on the Agenda [15 min, no more than 2 minutes per person – no board member announcements permitted] 11. Adjourn (approx 10:00PM) h2=. AdCom Exhibit A – Neighborhood Council - Case Tracking System
Pilot Overview V1.0, September 6, 2008 (Murez)
[Referred to 2/8 AdCom Mtg] The Land Use and Planning Committee (LUPC) has matured over the past several years. It has evolved from one meeting every couple of months with only one or two projects on the agenda to now responding to a Memorandum of Understanding with the City to submit a written determination report on every permit issued within the VNC geographic region. The committee has become more educated about the planning process and is now working towards a 2010 target of revising the Venice Coastal Zone Specific Plan. Along with these growing responsibilities, the workload of the committee has increased from one or two projects being calendared every few months to the present level of hearing three to five projects twice a month. On average, what does this mean to each of the eight volunteer members that make up this committee, a workload that includes preparing 27 staff reports per month. The process to analyze and prepare a project for hearing is fairly simple; contact the applicant, convince them to submit their plans for review, research the variances sought and flush out any that were not realized, organize their information and post it to the LUPC website, engage the potentially impacted neighbors and prepare a synopsis to post for Brown Act notification. Now multiply this process for one project 27 fold and the amount of information gathered and disseminated through this eight member volunteer committee becomes massive. What started out as a simple endeavor has now grown into a complex task with time sensitive details that must be accurately managed. Automation to the rescue… with this sort of workload, managing details calls for a computerized case tracking system. What is needed is a centralized system that all committee members can access when they have volunteer time to give, that can reduce or eliminate many of the mundane tasks, and that will help engage the general public in the process. The system needs to enforce the policy rules of the VNC Board and the committee, while ensuring Brown Act laws are adhered. And, finally, the system must be available to all Venice Stakeholders and the City at large. A pilot proof-of-concept system is being developed to address many of these needs. The system is being designed as a collaboration tool that will be managed over the internet. System access will be regulated through User Accounts that are grouped into security levels, starting with the general public then moving up the access ladder to project applicant, followed by registered stakeholder, committee staff member, committee chair, system administrator and program developers. Each higher group will be granted more access to functionality and system capabilities. The system will track information by assigning case numbers to each project. The project or case files will be stored in a database and accessed through their respective case numbers. The routines that extract and modify the stored information will vary based on the individual access rights. The system will offer read-only reports to the general public while allowing stakeholders the rights to post feedback about issues they might have with any given project. Applicants will be assigned temporary access to upload their information and respond to feedback. LUPC staff members will be able to monitor all aspects of the cases, including being able to publish their findings, track correspondence and write recommendations (tentative motions) for the VNC Board to approve. Search and mapping functionality along with tracking key indicators will enable statistical analysis of accumulative impacts to be graphically generated. The VNC Board members, besides inheriting all the rights of the lower groups, will be able to post their final motion decisions and generate reports required by the City. In addition, the audio meeting minutes that are digitally recorded will be divided into segments that correspond to the each project and posted into the case file along with any other archives. In a nutshell, the LUPC Case Tracking system will automate the flow of information through the Neighborhood Council in a consistent, easy to understand format, while relieving a lot of the tedious tasks volunteers must perform at present. (follow up with PowerPoint overview and system demonstration.) h2=. Exhibit A – LUPC De Minimis Projects (this is not likely to be necessary for agenda ? Treasurers Report is assumed to be Exhibit A) h2=. Exhibit A – Treasurers Report
(see Treasurers Report link below) h2=. Exhibit B – “Bin Your Butts” Letter February 16, 2010 Dear fellow Venetian, Let’s make a significant impact to our environment in Venice! The Venice Neighborhood Council is committed to improving every aspect of our environment. One such problem in Venice is the littering of cigarette butts. It is by far the biggest pollutant on our streets and beaches. This affects the ecosystem, marine wildlife, and the aesthetic of our community. To address this problem we have launched the “Bin Your Butts” campaign, which aims at getting cigarette butts off our streets and beaches and into proper receptacles. Last fall we distributed 40 temporary cigarette receptacles for use at the Abbot Kinney Festival and First Fridays. The impact was substantial but it was only temporary. We ask that you support “Bin Your Butts" by purchasing a cigarette butt receptacle for your business. This commitment means that your business will purchase one or more receptacles that would be owned and maintained by your business. Your commitment to cleaning up Venice will be recognized by the VNC in our next newsletter as well on the sites Venice Paparazzi ( and Yo! Venice! ( To purchase a receptacle please go to sites like or Prices range from $100 to $300. If you have any questions please contact Kristopher Valentine at or (310) 570-2199. To have your business recognized in our upcoming newsletter please contact us before March 1st. Sincerely, Your Venice Neighborhood Council h2=. Exhibit C – 523 Rose LUPC Staff Report
(see Report link below) Venice NeighborhoodCouncil PO Box 550, Venice CA 90294 / Email:, /Phone or Fax: 310.606.2015 LAND USE AND PLANNING COMMITTEE STAFF REPORT For Venice Neighborhood Council Board of Officers meeting January 19, 2010 DRAFT STAFF REPORT Case Number: DIR 2009-2711 SPP MEL Address of Project: 523 Rose Avenue., Venice, California, 90291 SYNOPSIS: Applicant, Oscar Hermosillo, requesting conversion of existing 1,454 sf of SFD in to new 1,230 restaurant, retail & accessory office. Applicant requesting that VNC/LUPC support appeal by applicant asking that the requirement to replace SFD be waived. LUPC MOTION: Challis Macpherson, Chair of LUPC, 2010-1-13: That LUPC support Mr. Hermosillo’s appeal of application for 523 Rose as presented subject to 34 community conditions as appended to this motion. (NOTE: Conditions at bottom of this document.) Motion made by Kelly Li, seconded by Jim Murez and passed unanimously. Size of Parcel: 3,139.2 sf (according to ZIMAS) Size of Project: 2,950 sf floor area (according to permit application) 3,200.00 sf (according to ZIMAS) Assessed Land Value: $650,250.00 (according to ZIMAS) Last Owner Change: 11/08/07 Project Description: See Synopsis above Venice Subarea: North Venice Zone: C4-1 Date of Planning Report: TBA Date of End of Appeal Period: TBA City Planning Report Prepared by: TBA LUPC Staff Report Prepared By: John Reed Applicant: Oscar Hermosillo Address: 523 Rose Avenue, Venice, CA Representative: Oscar Hermosillo Date(s) heard by LUPC: December 9, 2009 January 13, 2101 Applicant’s Neighborhood Mtg. Applicant submitting letters from neighbors (over 50) supportingapplication instead of having a meeting. WLA Area Planning January 20, 2010 Commission Dates: LUPC MOTION 12/9/09 - To postpone until January 13, 2009. LUPC MOTION 2010-1-13: That LUPC support Mr. Hermosillo’s appeal of application for 523 Rose as presented subject to 34 community conditions as appended to this motion. (NOTE: Conditions at bottom of this document.) Motion made by Kelly Li, seconded by Jim Murez and passed unanimously. ARGUMENTS FOR THIS PROJECT: Mr. Hermosillo is firmly established in the community as a resident abutting Rose Avenue and proprietor of another business (529 Rose) with a reputation for commitment and care for our town. This new business will hire local people, pay taxes and provide a high level of service and recreation. ARGUMENTS AGAINST THIS PROJECT: SYNOPSIS OF PUBLIC COMMENT: There was no public comment. Over 50 letters of support provided en lieu of physical appearance. FINDINGS: VNC/LUPC RECOMMENDED CONDITIONS OF APPROVAL 1) No branded alcohol advertisements shall be visible from the outside of the premises. 2) There shall be no coin-operated games, video machines, pool tables or similar game activities maintained upon the premises at any time. 3) Any future operator or owner for this site must file a new Plan Approval Application to allow the City of Los Angeles to review the mode and character of the usage. 4) The authorized use shall be conducted at all times with due regard for the character of the surrounding district, and the right is reserved to the Zoning Administrator to impose additional corrective Conditions, if, in the Administrator s opinion, such Conditions are proven necessary for the protection of persons in the neighborhood or occupants of adjacent property. 5) The applicant shall train staff to provide Designated Driver resources, when appropriate, for restaurant patrons, such as taxicabs, referral services (e.g., ). 6) In addition to the business name or entity, the name of the individual Applicant(s) shall appear on the alcohol license and any related permits. 7) Any graffiti painted or marked upon the premises or on any adjacent area under the control of the Applicant shall be removed or painted over within 24 hours of being applied, and the paint shall match the original color. 8) The Applicant shall be responsible for maintaining free of litter, the area and adjacent to the premises over which they have control. 9) Noise generated on-site shall not exceed the decibel levels stated in the Citywide Noise Ordinance. 10) The use and development of the property shall be in substantial conformance with the floor plan submitted. 11) No tobacco sales allowed on the premises. 12) The Applicant shall adhere to Best Management Practices as they pertain to the location. 13) To encourage a walk-friendly environment, the applicant will install bicycle racks. 14) Exterior lighting on the building shall be maintained and provide sufficient illumination of the immediate environment so as to render objects or persons clearly visible. Said lighting shall be directed in such a manner so as not to illuminate any nearby residence. 15) The Applicant shall regularly police the area under their control in an effort to prevent loitering. 16) The entitlement will run with the applicant, not the property. 17) Trash receptacles used will be designed to contain odors per Best Management Practices. 18) Cleanup and all trash removal will be performed in such a manner as to prevent debris from entering the storm drain system, and will not interfere in any way with surrounding uses. 19) No exterior work-related activity will occur either before opening or over one hour after closing. 20) Offsite advertising signage will be prohibited. 21) Trash pickup will occur between the hours of 8am and 6pm on weekdays as necessary. 22) Loading and unloading hours will be arranged to avoid conflict with surrounding uses, and will in no case occur after 4pm. 23) The storage/changing room will be clearly marked as such on plans submitted to the City, and will not be used as service area. 24) The applicant will appear before LUPC twelve months after opening. 25) Upon change or termination of any lease regarding satisfaction of the Conditions of Approval, the applicant will notify the Department of Planning and the Venice Neighborhood Council, and will comply within thirty days. 26) Upon change of ownership, the new owner must appear before the City within 30 days of the close of escrow, with a plan approval application to renew the conditions and demonstrate that the required parking can be provided. 27) The applicant must obtain approval for all outside signage, or must remove nonconforming signage. 28) All bottles will be recycled upon removal from the premises. 29) A laminated copy of these Conditions shall be posted in a conspicuous place. 30) Applicant shall provide four (4) parking spaces. 31) Applicant shall provide a parking attendant. 32) Applicant shall comply with LAMC 64.70. 33) Hours of operation are 11:30 am to 11:00 pm on weekdays, 11:30 am to 12:00 (midnight) Friday and Saturday. 34) Patio will not be used at this time. 35) Loading area shall be kept clear. h2=. Exhibit D – 4029 Lincoln LUPC Staff Report
(see Report link below) Venice Neighborhood Council Post Office Box 550 Venice, CALIFORNIA 90294 Land Use and Planning Committee November 18, 2009 STAFF REPORT Submitted to VNC Board of Officers February 16, 2010 Case Number: ZA 2009-2865 CUB renewal Address of Project: 4029 Lincoln Boulevard, Venice, California 90292 SYNOPSIS: This is a renewal of an existing CUB to permit the continuation of the sale of beer and wine for on-site consumption. Size of Parcel: Part of total parcel totaling 14,579.7 square feet Size of Project: 1,850 square foot, 48-seat restaurant Venice Subarea: Oxford Triangle Applicant: Wharo’s Korean BBQ Representative: Lanny Kusaka/Margaret Taylor of TMG Solutions Contact Information: 310.337.7290, Date before by LUPC: January 13, 201- Date to be reviewed by VNC: February 16, 2010 Date heard by Hearing Officer: February 11, 2010, ZA Hearing Officer Sue Chang WLA Area Planning Commission Dates: TBA REPORT Project Description by Applicant as stated on Permit Application: Renewal of existing CUB, permit the continuation of sale of beer and wine for on-site consumption. Summary of Arguments Against this Project/Issue: There was no opposition to this application Summary of Arguments For this Project/Issue: A CUB renewal for a restaurant without any LAPD or ABC interest. FINAL LUPC MOTION FOR RECOMMENDATION TO VNC BOARD OF OFFICERS ON FEBRUARY 16, 2010: LUPC motion made by Matt Geller, seconded by Robert Aronson, unanimously approved to recommend approval of renewal of CUB for Wharo’s Korean BBQ by Venice Board of Officers as presented with condition that applicant shall comply with Los Angeles Public Works Basic Management Practices as applies to restaurants. Submitted by LUPC January 13, 2010.


February 8, 2010 VNC Administrative Committee Meeting Agenda2.18 MB
January 2010 Treasurers Report43.5 KB
February 16, 2010 Bin Your Butts Letter1.39 MB
February 16, 2010 L UPC 523 Rose Staff Report 579.5 KB
February 16, 2010 LUPC 4029 Lincoln Staff Report 93.5 KB