VNC Administrative Committee Meeting Agenda

10/12/2009 - 7:00pm
10/12/2009 - 10:00pm

Extra Space Storage, Presidents Row Room
658 South Venice Blvd, Venice, 90291
Monday, October 12, 2009 at 7:00 PM

Note: (i) The Administrative Committee does not address or consider the merits of proposed agenda items. Its function is to determine whether a proposed agenda item will be placed on the next Board meeting agenda, postponed, referred to a specific committee for review and recommendation, treated as an announcement, or considered and resolved as a non-Board administrative matter. (ii) The Administrative Committee has the discretion to reorder consideration of matters on the agenda to accommodate stakeholders or for other reasons. (iii) Unless otherwise noted, the President abstains on all votes.

1. Call to Order and Roll Call

2. Approval of the Administrative Committee Agenda

3. Approval of any outstanding Administrative Committee minutes submitted by the Secretary

September 8, 2009 Administrative Committee Meeting Minutes
(see http://venicenc.org/files/090908VNCAdComMinutesRev.doc)

4. Announcements & Public Comment on items not on the Agenda
[15 min, no more than 2 minutes per person – no Administrative Committee member announcements permitted]

5. Old Administrative Committee Business

A James Murez (murez@venice.net) & Jed Pauker (310-839-9209; jed@jed.net): Presentation of a case tracking system for LUPC (15 min) – See AdCom Exhibit A [CM 090830: recommends referral to 11/12 AdCom Mtg]

B Amendment to Standing Rule 7 – Administrative Committee
Joe Murphy (joedmurphyvnc@ca.rr.com): Move amendment to Standing Rule 7 – Administrative Committee:

All agenda requests must be submitted to the Secretary no less than 5 days prior to the Administrative Committee meeting. Any request not received by the Secretary 5 days prior to the meeting will not be considered and will be held until the next meeting.

• All requests & supporting documents must be submitted by 7PM on the Wednesday before the scheduled Administrative Committee meeting – no exceptions (no ‘placeholders’, no distributions at the Board Meeting).
• Board Members & Committees must use the Online Agenda Request Form. Email requests will be rejected.
• The Online Agenda Request Form must include contact information, item title, and fully drafted motions and/or letters.
• Supporting documents must be emailed in digital format with the item title in the subject line. Incomplete or confusing motions or letters will result in the rejection of the item with notice to the person submitting the request & to the President.

Persons or groups who are successful in having a matter agendized by the Administrative Committee for a Board meeting are encouraged to transmit said documents to all Board members 72 hours in advance of the subject Board meeting. These transmittals will be the responsibility of the person(s)/group(s) requesting the agendizing and should be done by emailing all documents to all board members, and by posting said documents to an Agenda Documentation account on the VNC webpage.

Any letter requests shall include a draft letter as well as the names and addresses of proposed recipients. Proponents of the letter shall prepare a draft and email it to the President for review, edit and signature. The President shall return the approved version by email to the proponents with a copy to the Secretary for VNC records. Proponents of the letter shall then copy and send the approved letter.

6. New Administrative Committee Business

A Administrative matters:

o (i) Need new chair of OFW Committee; (ii) Elections webpage discussion; (iii) Voter registration discussion
o Date/Outreach for Bylaw Amendments & Kristopher Valentine Ratification Election (10/15 thru 12/14 available)
o Voting records regarding filling vacant position
o Regular committee meeting dates times locations & use of web – Linda Lucks
o New Procedures from LANCC – DeDe Audet
o Taping of Board Minutes – SR10 Amendment per 090721Board Minutes: Any Board member who has not received a certificate of completion for the mandated ethics training within a year of taking office will be prohibited from voting on any land use issues or financial expenditures of any city funds effective August 18, 2009. Linda/Mike/Ira recall discussion of 45/60 day limit, but need tape of meeting to verify ? need system.

o Refer to Environment Committee?

Lata Pandya [Lpandya@kcet.org]
Sent: Monday, September 14, 2009 10:32 AM
To: board@venicenc.org
Subject: Public Parks in your community

To Whom It May Concern:

My name is Lata Pandya and I’m doing some research on the creation of green space and public parks within communities. This includes city funded parks and safe open spaces for children and community memebers to gather. I know that recently your community has banneded together to discuss subjects similar to this. I would really appreciate a call or an email regarding the creation of parks within your community.

Sincerely,

Lata Pandya
_______________________
Lata Pandya
SoCal Connected/KCET
4401 W. Sunset Blvd.
Los Angeles, CA 90027
323.953.5361 office
323.953.5363 fax

C Consideration of DRAFT October 20, 2009 Board Agenda (see below)

7. Announcements & Public Comment on items not on the Agenda
[15 min, no more than 2 minutes per person – no Administrative Committee member announcements permitted]

8. Adjourn

Draft – Board of Officers Meeting Agenda

Westminster Elementary School (Auditorium)
1010 Abbot Kinney Blvd, Venice, 90291
Tuesday, October 20, 2009 at 7:00 PM

BOARD MEETINGS: The Venice Neighborhood Council holds its regular meetings on the third Tuesday of the month and may also call any additional required special meetings in accordance with its Bylaws and the Brown Act. All are welcome to attend.
TRANSLATION Services: Si requiere servicios de traducción, favor de notificar a la oficina 3 días de trabajo (72 horas) antes del evento. Si necesita asistencia con esta notificación, por favor llame a nuestra oficina 213.473.5391.
POSTING: The agenda and non-exempt writings that are distributed to a majority or all of the board members in advance of regular and special meetings may be viewed at Groundworks Coffee (671 Rose Ave Venice, CA 90291), Abbots Habit (1401 Abbot Kinney Blvd. Venice, CA 90291), the Venice Library (501 South Venice Boulevard, Venice, CA 90291), Oakwood Recreation Center (767 California St. Venice, CA 90291), the VNC website (http://www.venicenc.org), or at the scheduled meeting. For a copy of any record related to an item on the agenda, please contact the VNC secretary at secretary@venicenc.org.
PUBLIC COMMENT: The public is requested to fill out a “Speaker Card” to address the Board on any Old or New Business item on the agenda and the Treasurer’s Report. Comments from the public on these agenda items will be heard only when that item is being considered. Comments from the public on other agenda matters or on matters not appearing on the agenda but within the Board’s subject matter jurisdiction will be heard during the Public Comment period. Public comment is limited to two (2) minutes per speaker, unless modified by the presiding officer of the Board.
DISABILITY POLICY: The Venice Neighborhood Council complies with Title II of the Americans with Disabilities Act and does not discriminate on the basis of any disability. Upon request, the Venice Neighborhood Council will provide reasonable accommodations to ensure equal access to its programs, services, and activities. Sign language interpreters, assistive listening devices, or other auxiliary aids and/or services may be provided upon request.

1. Call to Order and Roll Call

Appointment of Sandra Feinberg to the VNC Neighborhood Committee
Linda Lucks (Vicepresident@VeniceNC.org) on behalf of Neighborhood Committee: Sandra Feinberg, a resident of the Windward Avenue is recommended unanimously by the Neighborhood Committee to join as a voting member.

2. Approval of the Agenda

3. Approval of any outstanding minutes submitted by the Secretary

September 15, 2009 Board Meeting Minutes
(see http://venicenc.org/files/090915VNCBoardMinutesRev.doc)

[Committee Reports are provided in written form when available]
4. Consent Calendar

A LUPC De Minimis Projects See Exhibit A
Challis Macpherson (Chair-LUPC@VeniceNC.org) on behalf of LUPC: Challis Macpherson moves that VNC Board of Officers send the VNC Standing Rule 5A Form Letter, stating No Opinion & No Recommendation Without Prejudice, regarding entitlement applications listed in Exhibit A.

B 2010 Election VNC Boundary Map Per City Clerk See Exhibit K Ira Koslow (310-392-0868; ira.koslow@venicenc.org): Request approval of City Clerk boundary map.

5. Treasurers Report – expenditures for July 2009 accept report as presented See Exhibit B

Not all expenses for the 2008-2009 fiscal year have been reported as yet as several of the community improvement projects have received extensions. A final report for last year will be available when completed.

6. Scheduled Announcements (no more than 1 minute per report unless otherwise stated)

A Governmental Reports

• EmpowerLA: Deanna Stevenson (Deanna.Stevenson@lacity.org): Michele Siqueiros, the newly appointed president of
the BONC, and BongHwan Kim would like to make a presentation at your next board meeting on Tuesday August 18th. Michele will be talking briefly about the commission’s policy agenda for the next year. BH will talk about our department’s strategic planning process and upcoming survey. [Was this to be scheduled for this month?]
• LAPD: Officer Peggy Thusing, Senior Lead Officer
• State Assemblyperson Ted Lieu: Jennifer Zivkovic, Field Representative (310-615-3515; Jennifer.zivkovic@asm.ca.gov)
• Mayor Antonio Villaraigosa: Jennifer Badger, West Area Representatives (310-479-3823; jennifer.badger@lacity.org)
• City Councilperson Bill Rosendahl: Arturo Piña, Field Deputy
LADWP Representative: Jeffrey Childers (213-367-8693; Jeffrey.childers@ladwp.com)
• LADWP/MOU: VNC Representatives DeDe Audet & Challis McPherson

B Community Improvement Projects Report
Ivan Spiegel (310-821-9556; ivan13147@verizon.net): Report and announcement of upcoming CIP events.

C Ethics Training Compliance Update & Big Shake out earthquake drill
Linda Lucks (VicePresident@VeniceNC.org)

D 2010 Election Outreach Planning Session Report
Ira Koslow (310-392-0868; ira.koslow@venicenc.org)

7. Announcements & Public Comment on items not on the Agenda
[15 min, no more than 2 minutes per person – no board member announcements permitted]

8. Old Business

A “Bin Your Butts” Flyer / “Green Screen” Film Festival & Series [Postponed to Oct 12 AdCom] Nick Karno (323-578-6038; nkarno@yahoo.com) & Kristopher Valentine (kristophervalentine@gmail.com) on behalf of Environmental Committee: The Environmental Committee is currently working on a campaign to reduce the littering of cigarette butt at First Fridays on Abbot Kinney. We are developing a plan with businesses on Abbot Kinney, which includes public awareness, purchasing of bins, and clean up. There is a very good chance funding of the program will come from involved businesses. At this point the Eco Committee requests the endorsement of the VNC so that the campaign can be promoted at the VNC booth and the flyer can use the VNC logo. This litter reduction program is a pilot that if successful will be implemented on Ocean Front Walk and other parts of Venice.

On Thursday September 10th, Nick Karno and Kristopher Valentine met with Joel Shapiro, owner of the Electric Lodge, to discuss plans for a “Green Screen” Environmental Film Festival in November as well as 10 part monthly film series to begin in January 2010. The Eco Committee plans to requests support and funding for the project at next month’s meeting.

Motions for the two items will be presented at Tuesday’s board meeting.

B Motion to support Ord #08-3125 allowing LA Councilmembers to designate overnight parking areas
Linda Lucks (Lindalucks@aol.com) on behalf of Neighborhood Committee: The following motion was passed unanimously on Monday, July 6 by the Neighborhood Committee:

Whereas the issue of RV’s parked in Venice has long resulted in media attention, anguish, anxiety and anger by many Venice stakeholders;

Whereas Councilman Bill Rosendahl, at the urging of the VNC, researched the models for safe parking programs that work in other municipalities (Santa Barbara and Eugene, Oregon);

Whereas the California Coastal Commission rejected LA City’s application to create Overnight Parking restrictions in the Coastal zone and suggested that the City and the Neighborhood Council come up with alternative solutions to this social problem;

Whereas the Venice Neighborhood Committee feels that a Citywide safe parking program may well provide a partial solution;

Therefore: The VeniceNC Neighborhood Committee voted to request the VNC to send a letter of support to City Council, members of the Transportation Committee & to Mayor Villaraigosa in support of Councilman Rosendahl’s Council motion #08-3125 to create a provision for Councilmembers to designate discrete and distinct areas of their council district where people would be allowed to park and sleep overnight, by permit & with case management services. http://cityclerk.lacity.org/lacityclerkconnect/index.cfm?fa=ccfi.viewrec…

C From Board Member [This is proposed as an alternative to the above 8B motion]

Motion to Support Council Motion #08-3125 subject to Councilman Commitment to Below Conditions
Joe Murphy (310-305-1444; joedmurphyvnc@ca.rr.com): Request that Board approve the Rosendahl & Zine
Motion #08-3125 (http://clkrep.lacity.org/onlinedocs/2008/08-3125_mot_11-18-08.pdf), allowing Councilmembers to designate discrete & distinct areas of their council district where people would be allowed to park & sleep overnight by permit & with case management services, subject to LA District 11 City Councilperson commitment to:
p((. a. Implement the Petition Process/Form until Council Motion #08-3125 is adopted & implemented in Venice, at which time (or two years after this motion is adopted) the exceptions only, as stated in the Petition Process/Form, will no longer apply; and
b. Consider, in drafting the ordinance implementing Council Motion #08-3125, the various Homelessness Motions adopted unanimously by the VNC Board.
See Exhibit C for the Homelessness Motions & Petition Process/Form

D Letter of support of our two appeals of an SB1818 project [Referred to LUPC]
Challis Macpherson (Chair-LUPC@VeniceNC.org) & Karen Wolfe for Jennifer Reed/Sandy Hubbard (818-985-4466 or 818-445-5385 cell; jenhar@earthlink.net) on behalf of Valley Village Neighborhood Council: We ask your Venice NC to CONSIDER a MOTION and SEND a LETTER OF SUPPORT to the City Planning Commission (CPC) (and thereby support our Valley Village stakeholders and Neighborhood Council in preventing abuses for our common good against SB1818 inappropriate projects) See Exhibit G for the proposed motion/letter – and please understand that you might additionally choose any of the supporting ideas 1 – 13 if it resonates for YOUR council beyond the barebones of the core motion. We would like to present the project to your NC. We tried to present it to your LUPC but their agenda was full. Challis suggested that I contact you directly to put on the full NC agenda. I will send additional material to the secretary@VeniceNC.org. [See also Item 9GIII – similar motion from LUPC]

9. New Business

A Election Procedures Presentation See Exhibit D
Sofia Torres (213-978-0444; sofia.torres@lacity.org) on behalf of City Clerk – Election Division: I respectfully request that the board allow me to present the Election Procedures developed for Venice’s 2010 Election. Upon the completion of my presentation, I shall answer all questions and address any issues the board may have and request that the board vote to endorse the Election Procedures.

B Motion to Begin Board Discussion of 2009 VNC Retreat Topics
Joe Murphy (310-305-1444; secretary@venicenc.org): I move that the Board begin discussion of topics for a 2009 Board Retreat, for which I submit the following suggestions:

1. Consider creating a Hot Button Issue procedure that enhances the probability of generating a viable political consensus, perhaps one such as the following:

• Board determines whether an issue is a Hot Button Issue and approves a scope of work, prepared by AdCom, broad enough to deal with all aspects of the issue.
• A 13-member Ad Hoc Hot Button Issue Committee is formed as follows:

o AdCom considers & recommends Board approval of Co-Chairs from 2 key interest groups.
o Co-Chairs: (i) select 3 members each; and (ii) 3 members jointly (failure ? no committee).
o President appoints 2 community members.
o Committee is directed to involve key gov’t & non-gov’t agencies and to explore all options in preparing a draft report & recommendations.
o Draft report & recommendations is considered at Special Board Meeting.
o Committee considers Board & public comments, revises draft report & recommendations as it deems appropriate, prepares & submits final report & recommendations to Board.

• This procedure to apply to all Hot Button Issues and to supersede all other VNC efforts that do not conform with the above.

2. How to improve Standing & Ad Hoc Committees, perhaps including the following topics to encourage:

• Broadening interests in selecting members.
• Adherence to SR13.
• Preparation and posting of adequate agendas and minutes.
• Referral of Hot Button Issues to AdCom/Board (avoid duplication if suggestion 1 adopted).

3. Clarification of VNC (ie, board adopted) policies, perhaps including the following topics:

• How to determine what constitutes and what does not constitute an official VNC policy.
• How to record and publicize VNC policies. .

C Motion to Amend Standing Rule 7 – Administrative Committee
Ira Koslow (310-392-0868; ira.koslow@venicenc.org) on behalf of Rules & Elections Committee: Request approval of amendment of SR7 as follows:

7. Administrative Committee Amended 091020

All agenda requests must be submitted to the Secretary of the Administrative Committee two (2) days prior to the posting deadline (five days prior to said meeting.) Any request not received by this deadline will not be considered and will be held until the next meeting.

• All requests & supporting documents must be submitted by 7PM on the Wednesday before the scheduled Administrative Committee meeting – no ‘placeholders’, no distributions at the Board Meeting.
• Board Members & Committees must use the Online Agenda Request Form.
• The Online Agenda Request Form must include contact information, item title, and fully drafted motions and/or letters.
• Please email supporting documents in digital format with the item title in the subject line. Incomplete or confusing motions or letters will result in the rejection of the item with notice to the person submitting the request & to the President.
• The chair of the Administrative Committee may supersede this rule.

[DELETE]

Persons or groups who are successful in having a matter agendized by the Administrative Committee for a Board meeting are encouraged to transmit said documents to all Board members 72 hours in advance of the subject Board meeting. These transmittals will be the responsibility of the person(s)/group(s) requesting the agendizing and should be done by emailing all documents to all board members, and by posting said documents to an Agenda Documentation account on the VNC webpage.

[END DELETE]

Any letter requests shall include a draft letter as well as the names and addresses of proposed recipients. Proponents of the letter shall prepare a draft and email it to the President for review, edit and signature. The President shall return the approved version by email to the proponents with a copy to the Secretary for VNC records. Proponents of the letter shall then copy and send the approved letter.

D Alternative Motion to Amend Standing Rule 7 – Administrative Committee [same result, clearer draft?]
Joe Murphy (310-392-0868; joedmurphyvnc@ca.rr.com): Request approval of amendment of SR7 as follows:

7. Administrative Committee Amended 091020

All agenda requests & supporting documents must be submitted to the Secretary no less later than 7:00PM two (2) 5 days prior to the posting deadline for the Administrative Committee meeting (five days prior to said meeting). Any request not received by the Secretary 5 days prior to the meeting as indicated above will not be considered and will be held until the next meeting. Please email supporting documents in digital format with the item title in the subject line.

• Board Members & Committees must use the Online Agenda Request Form.

• An Online Agenda Request Form must include contact information, item title, and fully drafted motions/letters. Incomplete or confusing motions or letters will result in the rejection of the item by the Secretary with notice to the person submitting the request & to the President.

[DELETE]

Persons or groups who are successful in having a matter agendized by the Administrative Committee for a Board meeting are encouraged to transmit said documents to all Board members 72 hours in advance of the subject Board meeting. These transmittals will be the responsibility of the person(s)/group(s) requesting the agendizing and should be done by emailing all documents to all board members, and by posting said documents to an Agenda Documentation account on the VNC webpage.

[END DELETE]

Any letter requests shall include a draft letter as well as the names and addresses of proposed recipients. Proponents of the letter shall prepare it as decided by the board a draft and email it to the President for review, edit and signature. The President shall return the approved version by email to the proponents with a copy to the Secretary for VNC records. Proponents of the letter shall then copy and send the approved letter.

The chair of the Administrative Committee may supersede this rule.

E Motion to approve the 13.1 Los Angeles 1/2 Marathon
Brennan Lindner (310-821-7898; brennan.lindner@venicenc.org): Request that the Board approve the event, 13.1 Los Angeles Half Marathon, on January 10, 2010, produced by ACE Ride and USA Road Sports & Entertainment Group.

F Request for Donation of Turkeys for Thanksgiving
Linda Lucks (Vicepresident@VeniceNC.org) on behalf of Neighborhood Committee: Sandra Feinberg, a resident of the Windward Avenue is recommended unanimously by the Neighborhood Committee to join as a voting member. Donations of turkeys are requested by the Vera Davis McClendon Children Youth And Family Center, 610 California Avenue. Eddie Nuno, member of the Neighborhood Committee, asks for turkeys to be delivered to the Center on Monday, November 21, from 9-5. The board may wish to allocate $300 towards purchase of turkeys for needy residents of Venice or individuals may purchase turkeys personally.

G From LUPC

I LUPC motion regarding 619 S OCEAN FRONT WALK, ZA-2009-2274-CEX See Exhibit E
Challis Macpherson (Chair-LUPC@VeniceNC.org): Challis Macpherson, on behalf of LUPC, regarding 619 S OCEAN FRONT WALK, requests that the VNC Board of Officers accept the LUPC Staff Report & recommends that the Board of Officers recommend <>. Motion passed <>.

II LUPC motion regarding 1415 S LINCOLN BLVD, DIR-2009-2398-CDO See Exhibit F
Challis Macpherson (Chair-LUPC@VeniceNC.org): Challis Macpherson, on behalf of LUPC, regarding 1415 S LINCOLN BLVD , requests that the VNC Board of Officers accept the LUPC Staff Report & recommends that the Board of Officers recommend <>. Motion passed <>.

III LUPC motion regarding Valley Village NC SB1818 Request See Exhibit G
Challis Macpherson (Chair-LUPC@VeniceNC.org): Challis Macpherson, on behalf of LUPC, regarding Valley Village NC SB1818. Motion made by Jim Murez, seconded by Matt Geller: Vote 5-1-2. LUPC recommends that the VNC Board of Officers submit a letter to Valley Village Neighborhood Council regarding CPC DIR 2008-1178 DB SPP and ENV 2008-1179 MND consistent with the LUPC recommendation arising out of the regularly scheduled LUPC meeting October 14, 2009, which was requested by the VNC Board of Officers at the September 15, 2009 Board meeting.

IV LUPC motion regarding Public Hearing OT Specific Plan Compliance See Exhibit H
Challis Macpherson (Chair-LUPC@VeniceNC.org): Challis Macpherson, on behalf of LUPC, regarding Public Hearing OT Specific Plan Compliance (to be heard by LUPC at its October 14th meeting), requests that the VNC Board of Officers accept the LUPC Staff Report & recommends that the Board of Officers recommend <>. Motion passed <>. [Withdrawn – to be scheduled for December 7 AdCom Meeting]

V LUPC motion regarding 5 – 7 Dudley Street, ZA 2009-2087 CUB See Exhibit I
Challis Macpherson (Chair-LUPC@VeniceNC.org): Challis Macpherson, on behalf of LUPC, regarding 5 – 7 Dudley Street, requests that the VNC Board of Officers accept the LUPC Staff Report & recommends that the Board of Officers recommend approval of the request for a Conditional Use Permit-Beverage (CUB) for beer and wine only in 7 Dudley (already have CUB for 5 Dudley) for on-site sales with the conditions that the combined (5 & 7 Dudley) operation comply with the parking restrictions of the Venice Coastal Zone Specific Plan (VCZSP) as per site plan A1; and considering that applicant pledges to make a best effort to keep the trash area clean and odor free. Motion passed unanimously.

VI LUPC motion regarding 1205 AKB, ZA-<> See Exhibit J
Challis Macpherson (Chair-LUPC@VeniceNC.org): Challis Macpherson, on behalf of LUPC, regarding 1205 AKB, Local 1205 Deli, applicant Craig Waiss. By a unanimous vote, LUPC recommends that the VNC Board of Officers recommend approval of the project as amended as follows:

1. No customer ingress or egress to the alley or between the business on this parcel.
2. Basic Management Practices, which are appended to this motion, shall be followed by the applicant.
3. Following conditions (sent under separate cover) shall be followed by the applicant:

H Request for VNC Sponsorship and $300 Donation for Westside Voices Concert
Harris Levy on behalf of Presidents Row Neighborhood Association (prna1@hotmail.com): Westside Voices is a top-quality mature 12 voice a-cappella group which sings a wide variety of music. The group performs concerts, assists with charitable fundraising, and does corporate events. We propose doing a concert for the Venice community to celebrate the holidays and offer great music to families and friends. It would be a VNC sponsored event, and the neighborhood council would derive the benefit of both outreach and goodwill. Westside Voices would need a donation of $300 to cover expenses.

I Request Support for putting bike lane on Rose Avenue in Citywide Bike Plan Update
David Ewing (310 339-0848; seriousbus@aol.com): Request that the board send a letter asking that the Citywide Bike Plan Update include a bike lane on Rose Ave from Lincoln Blvd to the beach, and where such a lane is not feasible, to use bike “SHARROWS” to alert motorists that they are sharing a traffic lane with bicycles, or to otherwise provide space and security for bicyclists on Rose. Additionally, the letter should ask that needed repairs be made to the pavement on Rose west of Lincoln to allow safe bicycle riding.

The draft of the Los Angeles Bike Plan Update was made public on Sept. 24th. There is an extremely short public comment period, ending Nov. 6th. Copies of the draft and maps of proposed and existing bikeways, routes, lanes, etc. can be downloaded at [www.labikeplan.org]. Please get the word out to Venice bike riders and urge them look at what’s planned for Venice and what’s been left out. Where do we need bike lanes, bike paths, and bike amenities? The public can submit comments at the public workshops, via the project website [www.labikeplan.org/contacts/] or by mail on or before November 6, 2009 to:

City of Los Angeles, Department of City Planning
Attn: Jordann Turner, 200 N. Spring Street, Room 721 Los Angeles CA 90012

A workshop will be held on Wednesday October 28th in West L.A.
Location: Felicia Mahood Multi Purpose Center
Address: 11338 Santa Monica Blvd Los Angeles, CA 90037
Time: 5:00pm-7:00pm
Contact info is at: http://www.labikeplan.org/contacts/

J Request $300 Fund for “Feed The Beach”
Linda Lucks(VicePresident@Venicenc.org) & James Merced, The Fruit Gallery (fruitgallery@yahoo.com) on behalf of Neighborhood Committee: I move that the VNC allocate $300 as a sponsor to be used towards cost of special City Fee to close the street on Westminster between Speedway to OFW in support Feed the Beach, founded by James and Nina Merced (owners of The Fruit Gallery) The permit is pending. If for any reason the permit fee is waived, the $300 will be used to sponsor the event towards the purchase of food. VNC members are also invited to contribute food and to spend time serving food.

Feed the Beach is a 3 year old effort to provide Thanksgiving meals to people at Venice Beach. Over 700 people were fed in 2008 and due to the growth and success of the previous 2 years, 1000 people are expected in 2009, on the street between Speedway and Ocean Front Walk

In 2008, 100 volunteers served, set-up, cleaned-up, shredded turkeys, tore down and cleaned the streets.

For the 3rd year, Impacting Hearts Ministries will provide 17 teenagers, who are foster children, to help serve and give back to this community. In 2008, 200 plus individuals donated and contributed to this event. $1,000 in monetary donations were collected for food, supplies, and toiletries. The Rotary Club of Venice Marina was able to raise an additional $1,000. The Rotary Club of Venice Marina played a huge role in spreading the word, raising money, and collecting over 20 complete dinners.

K Moratorium on all off site alcohol sales
Linda Lucks(VicePresident@Venicenc.org): The Neighborhood Committee unanimously recommened that the board approve the following motion. “I move that the VNC establish a moratorium on all off site alcohol sales for one year while or until such time as the VNC enacts a policy to regulate the licensing of Venice off site alcohol outlets.”

10. Announcements & Public Comment on items not on the Agenda
[15 min, no more than 2 minutes per person – no board member announcements permitted]

11. Adjourn (approx 10:00PM)

AdCom Exhibit A – Neighborhood Council – Case Tracking System

Pilot Overview V1.0, September 6, 2008 (Murez)

The Land Use and Planning Committee (LUPC) has matured over the past several years. It has evolved from one meeting every couple of months with only one or two projects on the agenda to now responding to a Memorandum of Understanding with the City to submit a written determination report on every permit issued within the VNC geographic region. The committee has become more educated about the planning process and is now working towards a 2010 target of revising the Venice Coastal Zone Specific Plan.
Along with these growing responsibilities, the workload of the committee has increased from one or two projects being calendared every few months to the present level of hearing three to five projects twice a month. On average, what does this mean to each of the eight volunteer members that make up this committee, a workload that includes preparing 27 staff reports per month.

The process to analyze and prepare a project for hearing is fairly simple; contact the applicant, convince them to submit their plans for review, research the variances sought and flush out any that were not realized, organize their information and post it to the LUPC website, engage the potentially impacted neighbors and prepare a synopsis to post for Brown Act notification. Now multiply this process for one project 27 fold and the amount of information gathered and disseminated through this eight member volunteer committee becomes massive. What started out as a simple endeavor has now grown into a complex task with time sensitive details that must be accurately managed.

Automation to the rescue… with this sort of workload, managing details calls for a computerized case tracking system. What is needed is a centralized system that all committee members can access when they have volunteer time to give, that can reduce or eliminate many of the mundane tasks, and that will help engage the general public in the process. The system needs to enforce the policy rules of the VNC Board and the committee, while ensuring Brown Act laws are adhered. And, finally, the system must be available to all Venice Stakeholders and the City at large.

A pilot proof-of-concept system is being developed to address many of these needs. The system is being designed as a collaboration tool that will be managed over the internet. System access will be regulated through User Accounts that are grouped into security levels, starting with the general public then moving up the access ladder to project applicant, followed by registered stakeholder, committee staff member, committee chair, system administrator and program developers. Each higher group will be granted more access to functionality and system capabilities.

The system will track information by assigning case numbers to each project. The project or case files will be stored in a database and accessed through their respective case numbers. The routines that extract and modify the stored information will vary based on the individual access rights. The system will offer read-only reports to the general public while allowing stakeholders the rights to post feedback about issues they might have with any given project. Applicants will be assigned temporary access to upload their information and respond to feedback. LUPC staff members will be able to monitor all aspects of the cases, including being able to publish their findings, track correspondence and write recommendations (tentative motions) for the VNC Board to approve. Search and mapping functionality along with tracking key indicators will enable statistical analysis of accumulative impacts to be graphically generated. The VNC Board members, besides inheriting all the rights of the lower groups, will be able to post their final motion decisions and generate reports required by the City.

In addition, the audio meeting minutes that are digitally recorded will be divided into segments that correspond to the each project and posted into the case file along with any other archives.

In a nutshell, the LUPC Case Tracking system will automate the flow of information through the Neighborhood Council in a consistent, easy to understand format, while relieving a lot of the tedious tasks volunteers must perform at present. (follow up with PowerPoint overview and system demonstration.)

Exhibit A – LUPC De Minimis Projects (none submitted)

Exhibit B – Treasurers Report (see attached file below)

2009-10 Expenditures to Budget – September 2009 Current Yr Budget by Acct % of Bdgt Amt spent Current Month Amt Spent in Current Fiscal Year Amt Available to Spend % Budget Remain Annual Allocation $45,000.00 Rollover $20,537.94 Sub Total-Unallocated Budget $65,537.94 Neighborhood Comm. Projects 09-10 20,000.00 Total 85,537.94 100 Operations Budget Office Supplies $2,100.00 $42.77 $131.25 $1,968.75 93.8% Copies $1,000.00 $90.29 $158.08 $841.92 84.2% Office Equipment $1,834.00 $1,834.00 100.0% Staffing/Apple One $700.00 $140.25 $559.75 80.0% Telephone Expense $800.00 $32.63 $99.01 $700.99 87.6% Storage $1,854.00 $152.00 $456.00 $1,398.00 75.4% Bank Charges $150.00 $12.50 $25.00 $125.00 83.3% Board Retreat $850.00 $850.00 100.0% General Operations $800.00 $203.95 $403.95 $396.05 49.5% sub Total Operations $10,088.00 11.8% $534.14 $1,413.54 $8,674.46 86.0% 200 Outreach Copies / Printing $1,000.00 $162.98 $162.98 $837.02 83.7% Facilities For Public $2,000.00 $120.00 $360.00 $1,640.00 82.0% Refreshments $1,000.00 $49.48 $950.52 95.1% Web Site & e-mail $1,150.00 $30.00 $90.00 $1,060.00 92.2% Advertising & Promotions $500.00 $500.00 100.0% Newsletter Prodution $1,800.00 $1,800.00 100.0% Newsletter Printing $9,000.00 $9,000.00 100.0% Newsletter Delivery $5,100.00 $5,100.00 100.0% Outreach Events $0.00 $0.00 0.0% General Outreach $2,100.00 $54.86 $2,045.14 97.4% sub Total Outreach $23,650.00 27.6% $312.98 $717.32 $22,932.68 97.0% 300 Community Improvement Venice Community BBQ $5,000.00 $311.13 $3,908.77 $1,091.23 21.8% Neighborhood Commun Proj 2009-10 $20,000.00 $2,476.45 $2,486.11 $17,513.89 87.6% General Community Projects 2009-10 $5,600.00 $5,600.00 100.0% Neighborhood Commun Proj 2010-11 $21,200.00 $21,200.00 100.0% sub Total Community Improvement $51,800.00 60.6% $2,787.58 $6,394.88 $45,405.12 87.7% Total $85,538.00 $3,634.70 $8,525.74 $77,012.26 90.0%

Current Yr Budget by Acct % of Bdgt Amt spent
Current
Month Amt Spent in
Current Fiscal Year Amt Available to Spend % Budget Remain
Neighborhood Community Projects 2009-2010
Friends of Coeur d’Alene Garden $1,996.00 10% $1,996.00 100%
Master in the Chapel-Concerts $2,000.00 10% $2,000.00 100%
Westminster School-Benches $2,000.00 10% $2,000.00 100%
FranceFagin-Photography Program $2,000.00 10% $2,000.00 100%
Inside Out Arts-Courtyard $2,000.00 10% $2,000.00 $2,000.00 $0.00 0%
Abbot Kinney District-Festival $2,000.00 10% $2,000.00 100%
Oakwood Rec Center-Halloween $2,000.00 10% $2,000.00 100%
SPARC-Building Beautification $2,000.00 10% $2,000.00 100%
Alex Stowell-Metal at Muscle Beach $2,000.00 10% $2,000.00 100%
Mother Olivia Faire-Tutoring $405.00 2% $405.00 100%
Congregation Mishkon Tephiklo-Sing Along $1,599.00 8% $476.45 $486.11 $1,112.89 70%
Total $20,000.00 $2,476.45 $2,486.11 $17,513.89 88%
General Community Improvement 2009-2010
Total Available $5,600.00 $5,600.00 100%
Total Allocated $0.00 $0.00 $0.00 $0.00 $0.00

Exhibit C – Homelessness Motions Adopted By VNC

Homelessness – Report & Recommendation to Support St. Joseph’s Center’s Service Registry
The VNC Ad Hoc Homelessness & Vehicular Occupation Committee presents a report & recommendations regarding St. Joseph’s Center’s proposal to create a service registry of the homeless population of Venice. The proposed service registry would be modeled on the successful service registries used in Downtown Los Angeles & also in Santa Monica that have assisted homeless service providers in identifying the most vulnerable of the homeless population & successfully providing them with housing & services. Further, the Committee will ask for the VNC Board to take certain actions, including forwarding letters of support to government officials & agencies, to support the proposal, and to sponsor and publicize the program. [Adopted Unanimously 3/17/09]

Motion to Create Pilot Vehicle-to-Housing Transition Program

Request that the VNC recommend that the City of Los Angeles establish a program, funded by the City, County and possibly private charitable sources, and operated by a non-profit social service provider, to provide sites and services to assist vehicle dwellers, on a voluntary basis, find affordable housing.

The VNC suggests that most successful programs are flexible in their approaches to homeless individuals and that the initial program be a “Pilot” program. This suggests that the program specifics be determined by any contract the City of Los Angeles concludes with the non-profit social service provider selected to operate the program. The contract should be sensitive and protective of both residents’ and homeless individuals’ needs. It is further suggested that the City of Los Angeles and its contractor explore the ideas contained in the VNC Ad Hoc Committee on Homelessness and Vehicular Occupation’s Final Report in the section on the Pilot Vehicle-to-Housing Transition Program (http://venicenc.org/files/090508Homelessness_Committee_Final_Report-1.do… – which includes the description of the St. Joseph’s Center’s Service Registry program).

[Adopted Unanimously 9/15/09]

Exhibit C (Cont.) – Petition Process/Form

LA DISTRICT 11 CITY COUNCILPERSON AGREEMENT WITH THE VENICE COMMUNITY

Pursuant to LA Ordinance 177876 (http://clkrep.lacity.org/onlinedocs/2005/05-0207_ord_177876.pdf) & except for North Venice Boulevard (west of the Library and adjacent to the weekly Friday Farmer’s Market) and 7th Avenue (adjacent to the Oakwood Recreation Center, where RVs currently congregate in Venice, the LA District 11 Councilperson approves and will expedite installation and enforcement of No Parking of Oversize Vehicles between 2:00AM & 6:00AM signs in areas in Venice where: (i) a VNC-Appointed Petition Administrator certifies that a petition in the below form has been signed by a majority of the residents in the area designated in the petition: and (ii) the VNC Board has approved the petition.

_______________________________________________ _______________________
LA District 11 City Councilperson Date

PETITION

The undersigned residents request installation of No Parking of Oversize Vehicles between 2:00AM and 6:00AM signs, as authorized by LA Ordinance 177876 on the Venice streets in the following designated area: __________________________________________.

Name (Print Legibly) Signature Address Phone & Email 1 2 etc

VNC CERTIFICATION AND APPROVAL OF PETITION

The VNC-Appointed Petition Administrator, by his/her signature below, certifies that the attached petition has been signed by a majority of the designated area’s residents.

_______________________________________________ _______________________
VNC-Appointed Petition Administrator Date

The Board of the Venice Neighborhood Council approved the above certification and petition at its meeting on ___________________.

_______________________________________________ _______________________
VNC Secretary Date

Dear Councilman Rosendahl,

Since the above petition has been certified and approved as required per the terms of your agreement with the Venice community, please sign below to authorize and direct relevant government agencies to expedite installation and enforcement of No Parking of Oversize Vehicles between 2:00AM & 6:00AM signs per LA Ordinance 177876, in the area designated in the above petition.

Sincerely,

_______________________________________________ _______________________
VNC President Date

LA DISTRICT 11 CITY COUNCILPERSON LETTER

To:

Please consider this Petition and my below signature as my recommendation and authority to expedite installation of LA Ordinance 177876 signs in the area designated in the above petition.

_______________________________________________ _______________________
LA District 11 City Councilperson Date

Exhibit D – City Clerk Election Procedures

Insert Procedures Here

Exhibit E – LUPC Staff Report Re: 619 S OCEAN FRONT WALK

Venice Neighborhood
Council
Post Office Box 550

Venice, CALIFORNIA 90294

310-606-2015.

Land Use and Planning Committee Report to VNC Board of Officers
//2009
Case Number: ZA-2009-2274-CEX
Address of Project: 619 S OCEAN FRONT WALK Entitlement Applications Received 2009-7-19 to 2009-8-1
ZA-2009-2274-CEX* 619 S OCEAN FRONT WALK 90291 WALL SIGN CEX-COASTAL EXEMPTION De Minimis Form Letter VARTAN YAPUDZHYAN (818)502-0520

  • Removed from Consent Calendar by LL & postponed to Oct 12 AdCom

Exhibit F – LUPC Staff Report Re: 1415 S LINCOLN BLVD

Venice Neighborhood
Council
Post Office Box 550

Venice, CALIFORNIA 90294

310-606-2015.

Land Use and Planning Committee Report to VNC Board of Officers
//2009
Case Number: DIR-2009-2398-CDO
Address of Project: 1415 S LINCOLN BLVD Entitlement Applications Received 2009-7-19 to 2009-8-1
DIR-2009-2398-CDO* 1415 S LINCOLN BLVD 90291 2 ILLUMINATED PANELS ON (E) POLE SIGN CABINET WITH POLE CLADDING; 2 ILLUMINATED WALL SIGNS; 1 INFORMATION SIGN CDO-COMMUNITY DESIGN OVERLAY DISTRICT De Minimis Form Letter STEVE THERRIAULT (SIGN TECH) (619)398-1620

  • Removed from Consent Calendar by LL & postponed to Oct 12 AdCom

Exhibit G – LUPC Staff Report Re: Valley Village NC SB1818 Request

Venice Neighborhood
Council
Post Office Box 550

Venice, CALIFORNIA 90294

310-606-2015.

Land Use and Planning Committee Report to VNC Board of Officers
//2009
To: City Planning Commission
William Roschen, President
c/o Commission Secretary James K. Williams City Hall Room 272 200 North Spring Street Los Angeles, CA 90012
FAX: 213-978-1029
E-mail: james.k.williams@lacity.org

Cc: City Planners
Sevana Mailian, sevana.mailian@lacity.org Bob Duenas, Bob.Duenas@lacity.org

Reference: City Planning Commission, DIR-2008-1178-DB-SPP & ENV-2008-1179-MND

At its regular meeting of ____________ 2009, the ____________Neighborhood Council passed the following motion:

MOTION: ____________ The Board of the __________ Neighborhood Council supports the stakeholders of Valley Village in regard to their two appeals of [DIR-2008-1178-SPP] regarding the SB1818 development located at 11933 Magnolia Boulevard Valley Village: (1) Dale Neglia et al. ; (2) The membership of the Board of Neighborhood Council Valley Village.

We agree:
1) That there appears to have been a bias within the Department to get this project approved no matter under what code of law and no matter the lack of proper documentation.
2) That the failure of the Director to require review by NCVV prior to approval, and to consider the input of their Neighborhood Council, demonstrates a disregard for the community, and is an inappropriate use of Planning Department discretionary authority.
3) That development of this site does not reflect the prevailing character of the community, and will stand dramatically at odds with adjoining properties. This is a failure of the Planning department to uphold and negotiate vigorously to minimize transgressions of our General, Community and Specific Plans.
4) That the Planning Department did nothing to require adequate documentation relating to economic feasibility or to use any standard by which to determine this feasibility. This impacts precisely on whether the proposed affordable units could be provided with far less density and with some other different concessions that would not trample the General, Community or Specific Plans, and be acceptable to the Neighborhood Council.
5) That the City lacks the process to adequately evaluate either the economic feasibility or the environmental (& health & safety) component. Therefore, the project cannot and should not be approved until such procedures, processes, and protocols are in place.
6) That the excessive height and density of this project will, in the future, be improperly cited as a precedent for variances and exceptions, which by its very outsized presence enable opportunities for projects that are not presently entitled to density bonus and further deteriorating the character of the neighborhood.
7) That there have been many procedural irregularities associated with this Developer’s application with the Planning Department as an abbettor to forward the approval.
8) That the project brings traffic congestion to the substandard surrounding and collector streets — streets not even included in the “cumulative impact” investigations. Streets which for the most part that have no sidewalks or infrastructure to protect the many bicyclists, children and pedestrians. Traffic mitigations are inadequate and imperil single family neighborhoods with DOT’s noted reliance on additional cut thru traffic.
9) That there was a failure of the Planning Department to defend our General, Community and Specific Plans in extending numerous incentives not even requested.
10) That there was failure of the Planning Department to defend our General, Community and Specific Plans by accepting conflicting, outdated and improper documents from the Developer at face value without any investigation as to their veracity or applicability to the current project.
11) That there was failure of the Planning Department in approving a project that invades neighbors rights to privacy, to the future use and enjoyment of their open space property and common areas.
12) That there was failure of the Planning Department to require mandated downzoning as was called for by AB283 and thereby defend our General, Community and Specific Plans.
13) That the cumulative impacts of this project on the street, the infrastructure, traffic, and other CEQA concerns have not been adequately addressed or mitigated. That a small 3-project inquiry cannot give an adequate picture to the extraordinary overbuilding in the area.

As a Neighborhood Council, we share these grave concerns. They are matters that affect all of us. We consider them unacceptable and support the appellants. Please take this position into consideration when making a decision on this matter.

If you have any questions, please do not hesitate to contact us.

Sincerely yours, President, __________________ Neighborhood Council

Exhibit H – LUPC Staff Report Re: OT Specific Plan Compliance

Venice Neighborhood
Council
Post Office Box 550

Venice, CALIFORNIA 90294

310-606-2015.

Land Use and Planning Committee Report to VNC Board of Officers
//2009
Public Hearing OT Specific Plan Compliance

Exhibit I – LUPC Staff Report Re: 5 – 7 Dudley Street

Venice Neighborhood
Council
Post Office Box 550

Venice, CALIFORNIA 90294

310-606-2015.

Land Use and Planning Committee Report to VNC Board of Officers
//2009
Case Number: ZA 2009-2087 CUB Address of Project: 5 – 7 Dudley Street

Exhibit J – LUPC Staff Report Re: 1205 Abbot Kinney

Venice Neighborhood
Council
Post Office Box 550

Venice, CALIFORNIA 90294

310-606-2015.

Land Use and Planning Committee Report to VNC Board of Officers
//2009 Case Number: ZA ??? Address of Project: 1205 Abbot Kinney

Exhibit K – 2010 VNC Boundary Map

The City Clerk – Election Division has finalized the development of your NC Boundary Map(s). The map(s) reflect the NC boundaries according to the Department of Neighborhood Empowerment your NC’s approved bylaws. These maps will be used to implement election-related processes and will also be posted at the polls on Election Day. Please review the map(s) and clarify any discrepancies between the map(s) and your bylaws by filling out the NC Map(s) Endorsement Form. The map(s) and form require board action and approval at a NC Public Meeting.

Insert Map & Form?

Location(s)

AttachmentSize
Oct 10, 2009 Administrative Committee Agenda1009 KB
September 2009 Treasurers Report41 KB
VNC Map from LA City Clerk285.33 KB
LA City Clerk VNC Map Endorsement Form51.61 KB
Rosendahl & Zine Motion To Permit Overnight Live-In Parking With Conditions68.23 KB
May 8, 2009 Homelessness & Vehicular Occupation Committee Final Report 163.5 KB
LA Ordinance 177876 Restricting Overnight RV Parking116.32 KB