VNC Administrative Committee Meeting Agenda

07/13/2009 - 7:00pm
07/13/2009 - 9:30pm

Extra Space Storage, Presidents Row Room
658 South Venice Blvd, Venice, 90291
Monday, July 13, 2009 at 7:00 PM

Note: (i) The Administrative Committee does not address or consider the merits of proposed agenda items. Its function is to determine whether a proposed agenda item will be placed on the next Board meeting agenda, postponed, referred to a specific committee for review and recommendation, treated as an announcement, or considered and resolved as a non-Board administrative matter. (ii) The Administrative Committee has the discretion to reorder consideration of matters on the agenda to accommodate stakeholders or for other reasons. (iii) Unless otherwise noted, the President abstains on all votes.

1. Call to Order and Roll Call

2. Approval of the AdCom Agenda

3. Approval of any outstanding Administrative Committee minutes submitted by the Secretary

June 8, 2009 Administrative Committee Meeting Minutes
(see http://venicenc.org/files/090608VNCAdComMinutes.doc)

4. Announcements & Public Comment on items not on the Agenda
[15 min, no more than 2 minutes per person – no board member announcements permitted]

5. Old AdCom Business

A James Murez (murez@venice.net) & Jed Pauker (310-839-9209; jed@jed.net): Presentation of a case tracking system for LUPC (15 min) – See AdCom Exhibit A [LUPC to report 60 days after Murez initiates system as pilot]

6. New AdCom Business

A Mike Newhouse (president@venicenc.org):

B Marc Saltzberg (mas_marina@yahoo.com) on behalf of Outreach Committee: At our June 30th Outreach Committee meeting, the below “Town Hall & Event Guidelines” was unanimously approved. It establishes how the Outreach Committee works with other VNC Committees and Individuals who help plan and present VNC Town Halls and Events. Because this set of guidelines is internal to the Outreach Committee, we see no reason to bring this document to the Board or to AdCom for approval. But we do want to let everyone know that it has been written and approved and would like to present it at the next AdCom Meeting as an announcement.

OUTREACH AND EVENTS COMMITTEE
TOWN HALL & EVENT GUIDELINES

The VNC’s Bylaws make the Outreach Committee and the Outreach Officer responsible for organizing our quarterly Town Halls. In 2007, the Outreach Committee appointed a Town Hall / Event Producer to provide continuity of supervision, expert knowledge, communications coordination and a single point of responsibility for all Town Halls. Our Producer oversees all areas of the event including approval of expenditures, programming, promotion, and physical arrangements.

While determining the topic of each Town Hall is the responsibility of the Outreach Committee, Town Hall content and planning is often delegated to one of the VNC’s Standing or Ad-Hoc Committees. During the first stages of planning for each Town Hall, the Outreach Officer and Producer meet with those helping to organize the event and an Event Plan is agreed to and put in writing. The plan is established to insure efficient communications and decision making while maintaining the due diligence requirements imposed by our bylaws. Changes to the plan must be approved by the Outreach Officer.

The Producer will make sure that all VNC rules and procedures as well as any city ordinances governing Town Halls and Events are communicated to those planning Town Hall and events. It is the Producer’s responsibility to periodically review Town Hall plans to insure that the established rules, procedures and ordinances are followed. As such, it is suggested that the Producer be invited to all planning meetings.

Town Hall expenditures must be approved in advance by the Producer and invoices / receipts properly submitted to the VNC Treasurer. (Note: Under LA City finance rules, the VNC cannot reimburse any expenditure by non-Board members)

C Administrative matters:

o Need new chair of OFW Committee – Ira Koslow has stepped down.
o Nomination of Brooke Soles as chair of Education Committee – Clarence Carter has stepped down.
o Addition to Board Agenda format – POSTING [See bottom of this page]: (i) Who should be the contact? (ii) Does it apply to LUPC Staff Report mentioned in 090703 LUPC email ? “Attached is LUPC staff report for subject project [20 – 28th Street – APCW 2008-1401 SPE SPP, which is on the below draft board agenda]. Please include it with VNC Board agenda. Don’t think you have to include it with AdCom agenda.” [see last Exhibit to draft board agenda below] (iii) Does it apply to AdCom as well as Board meetings? (iv) Does it apply to Treasurer’s Report? (v) Does it apply to all documents supporting all motions but not to announcements?
o Preparation for Bylaws Election – @ Venice BBQ? Impact of DONE/Ira communications re wording ? new board vote on amended version?
o Post audio recordings of LUPC & Board meetings – Challis: Regarding audio recordings of LUPC meetings. AdCom decided to cease LUPC meeting transcriptions; request that AdCom direct Communications Officer to set up a YouTube account, and instruct LUPC Chair how to upload LUPC audio recordings onto YouTube site. JDM: Ditto for board. Regardless of location of audio recording, request separate link directly to each meeting recording from list of meetings (4th column – Recording) on webpage http://www.venicenc.org/Board. Ask Sean to recommend/implement best solution (I’m not familiar with YouTube), ask Brennan to record & post for board.
o What to include in Standing Rules: In addition to whatever the ByLaws say, should standing rules contain whatever ‘wheel’ our successors will have to ‘reinvent’ if we don’t record it somewhere ‘central’? Maybe we can change the name from Standing Rules to Standing Rules and Guidelines, so that everything is in the same document and successors won’t have to spend time looking for common sense solutions or scurrying around searching for bits and pieces from many different sources.
o Item 8B of Draft Agenda (below): Substitute posted version with Pro & Con statements for Item 8B in Agenda?

D From CIP

I Extension for CIP Projects
Ivan Spiegel (310-821-9556; ivan13147@verizon.net): This is a request for AdCom to extend the final date of the following CIPs from the previous fiscal year: Dudley Street Beautification; Venice Blvd. Landscaping; The Learning Garden; Venice Art Walls; Carnevale; Lincoln Blvd. Cleanup.

E Consideration of DRAFT July 21, 2009 Board Agenda (see below)

7. Announcements & Public Comment on items not on the Agenda
[15 min, no more than 2 minutes per person – no board member announcements permitted]

8. Adjourn

Draft – Board of Officers Meeting Agenda

Westminster Elementary School (Auditorium)
1010 Abbot Kinney Blvd, Venice, 90291
Tuesday, July 21, 2009 at 7:00 PM

BOARD MEETINGS: The Venice Neighborhood Council holds its regular meetings on the third Tuesday of the month and may also call any additional required special meetings in accordance with its Bylaws and the Brown Act. All are welcome to attend.
TRANSLATION Services: Si requiere servicios de traducción, favor de notificar a la oficina 3 días de trabajo (72 horas) antes del evento. Si necesita asistencia con esta notificación, por favor llame a nuestra oficina 213.473.5391.
POSTING: The agenda and non-exempt writings that are distributed to a majority or all of the board members in advance of regular and special meetings may be viewed at Groundworks Coffee, Abbots Habit, the Venice Library, Oakwood Recreation Center, the VNC website (http://venicenc.org/www.venicenc.org ), the VNC email announcement, or at the scheduled meeting. A copy of any record related to an item on the agenda, please contact .
PUBLIC COMMENT: The public is requested to fill out a “Speaker Card” to address the Board on any Old or New Business item on the agenda and the Treasurer’s Report. Comments from the public on these agenda items will be heard only when that item is being considered. Comments from the public on other agenda matters or on matters not appearing on the agenda but within the Board’s subject matter jurisdiction will be heard during the Public Comment period. Public comment is limited to two (2) minutes per speaker, unless modified by the presiding officer of the Board.
DISABILITY POLICY: The Venice Neighborhood Council complies with Title II of the Americans with Disabilities Act and does not discriminate on the basis of any disability. Upon request, the Venice Neighborhood Council will provide reasonable accommodations to ensure equal access to its programs, services, and activities. Sign language interpreters, assistive listening devices, or other auxiliary aids and/or services may be provided upon request.

1. Call to Order and Roll Call

2. Approval of the Agenda

3. Approval of any outstanding minutes submitted by the Secretary

June 16, 2009 Board Meeting Minutes
(see http://venicenc.org/files/090616VNCBoardMinutes.doc)

[Committee Reports are provided in written form when available]

4. Consent Calendar

A From LUPC

I De Minimis Projects
Challis Macpherson (Chair-LUPC@VeniceNC.org) on behalf of LUPC: Challis Macpherson moves that VNC Board of Officers send the VNC Standing Rule 5A Form Letter, stating No Opinion, No Recommendation Without Prejudice, to CD11 regarding entitlement applications listed in the attached Exhibit A.

5. Treasurers Report – expenditures thru 6/30/09 See Exhibit B accept report as presented

6. Scheduled Announcements (no more than 1 minute per report unless otherwise stated)

A Ivan Spiegel (310-821-9556; ivan13147@verizon.net): Announcement of upcoming events: Venice Beach Music Fest; Community BBQ (to be made by Carolyn)

B Governmental Reports

• DONE: Deanna Stevenson (Deanna.Stevenson@lacity.org)
• LAPD: Officer Peggy Thusing, Senior Lead Officer
• State Assemblyperson Ted Lieu: Jennifer Zivkovic, Field Representative (310-615-3515; Jennifer.zivkovic@asm.ca.gov)
• Mayor Antonio Villaraigosa: Jennifer Badger, West Area Representatives (310-479-3823; jennifer.badger@lacity.org)
• City Councilperson Bill Rosendahl: Arturo Piña, Field Deputy
• LADWP: VNC Representatives DeDe Audet & Challis McPherson

C Ethics Training Compliance Update
Linda Lucks (VicePresident@VeniceNC.org)

D Alternative Technologies for Processing Black Bin Waste (15 min)
Mary Brooks (323-669-7653; mary@therobertgroup.com): The City of Los Angeles Bureau of Sanitation is currently evaluating new alternative technologies for processing black bin waste, and is scheduling presentations at neighborhood councils throughout the City’s six collection areas or “wastesheds”. The goal of this evaluation process is to select the best new, safe technologies for processing waste that can meet the City’s goal achieving 75% diversion from landfills by 2013. BOS would like to make a brief PowerPoint presentation about alternative technologies at your July meeting. The presentation takes about 10-15 minutes followed by any questions you may have.

E St. Joseph Center Progress Report on VNC Service Registry Project
Judy Alexander (310-396-6468 ×306; jalexander@stjosephctr.org) on behalf of St. Joseph Center: Report on the outcome of the VNC Service Registry Project that identified the most highly vulnerable homeless people in Venice. This report will be a summary of the Community Presentation of July 2.

F LUPC to hear presentation of Pioneer Bakery Concept Plan July 22, 2009
Challis Macpherson (Chair-LUPC@VeniceNC.org): Concept plans to be presented to LUPC July 22 for project on Pioneer Bakery site on Rose Avenue.

G Swine flu outbreat DO NOT PANIC take preventive steps (10 min) [Postponed to next AdCom mtg]
Yolanda Gonzalez (310-902-8690; firstmateyo@yahoo.com): Just got back from Mexico DF. I was actually in Cuernavaca, Morelos alll the time and was there through this outbreak of the flu. Would like to request 15 minute presentation of what we went through and learned. What measures we took AND DO NOT PANIC. Pass out some information I adquired and maybe have a Dr, do a little presentation (quick.) Request 15. mins.of the boards Time. But should be taken seriously. Interesting views of peoples reaction in Mexico.

7. Announcements & Public Comment on items not on the Agenda
[15 min, no more than 2 minutes per person – no board member announcements permitted]

8. Old Business

A Mike Newhouse (president@venicenc.org):

B From Ad Hoc Committee on Homelessness and Vehicular Occupation

[The Committee Report, including the Minority Report, is available online at http://venicenc.org/node/1200]

I Motion for Creation of Single Room Occupancy Facility [CM/SO: Motion to call the question fails]
[LL/KW: motion to amend approved 9-5-4]
/: motion to approve as amended ???]
Mark Ryavec (310 392 4843; delphiassociates@ca.rr.com) & Carolyn Rios (310-821-7922; crlynrios@ca.rr.com) Co-Chairs: Request that the VNC ask the Councilman of the District and the Mayor to support the creation a new Single Room Occupancy project of permanent supportive housing in Venice to house the most critically at risk homeless as soon as possible, through either master leasing or purchasing an existing structure as opposed to new development, and to this end recommend that the Council Office, the Mayor and the Los Angeles Housing Department consider the sites below as examples of appropriate sites for such housing:
585 E. Venice Boulevard (former Samy’s Camera), Zoning: M1-1
4096 South Glencoe, Zoning: CM-2D (storage use)
4230 S. Del Rey Avenue, Zoning: CM-2D (storage use)
as explained in detail in the Ad Hoc Committee’s report.

[Joe Murphy made the following motion, seconded by Mark Castleman, which was considered regarding
Items II, IV, VI, & VIII below and defeated 6-7-4]

Since the Committee was formed to include members from the key interests and worked hard to reach consensus on many issues – and since I consider Steve Clare to be an experienced and knowledgable resource on the issues before the board this evening – I am willing, after hearing public comment, to consider, following board discussion:

1. Supporting all or parts of any issues where consensus exists between the Committee and Steve Clare. 2. Postponing any remaining issues or parts of issues to the next board meeting to allow the board to request and consider focused ‘pro & con’ information from the Committee and Steve Clare on these issues only, requesting that they focus, in particular, on what each considers to be the key concerns underlying their current positions on this narrowed set of issues.

II Motion to Create VNC Ad Hoc Affordable Housing Committee [JM/MC above motion]
[CM/MC: Postpone 8-5-4]
Mark Ryavec (310 392 4843; delphiassociates@ca.rr.com) & Carolyn Rios (310-821-7922; crlynrios@ca.rr.com) Co-Chairs: Request that That the VNC establish a Committee on Affordable Housing to promote the development of affordable housing and that said committee consider the following incentives:

• voluntary inclusionary zoning to allow an additional small affordable unit(s) (400 to 600 sq. ft.) per lot where lot size is adequate (i.e., those which now are allowed two or more units by right).
• selective re-zoning along major thorough-fares to allow owners ability to build more & smaller units/acre.
• Historical Preservation variances that create incentives to retain existing non-conforming affordable housing stock (not to include legalization of garage conversions unless code-required parking is provided.)
• the reduction – but not elimination – of required care-provider staff parking and occupant parking for facilities which house the previously homeless, including Single Room Occupancy (SRO) projects, and very
low to low income projects. (For example, instead of the current requirement of one parking space per unit in an SRO project, the City might only require .5 spaces per unit, recognizing that individuals at this income level frequently do not have automobiles.)

III Motion for LAPD to Create Homeless Liaison Team [KW/IK: Approved 14-0-3]
Mark Ryavec (310 392 4843; delphiassociates@ca.rr.com) & Carolyn Rios (310-821-7922; crlynrios@ca.rr.com) Co-Chairs: Request that the VNC request the LAPD to develop a team of officers with special training and primary responsibility for outreach to, and liaison with, the homeless in Venice and CD 11 and local social services providers, per the report and recommendations of the Ad Hoc Committee on Homelessness and Vehicular Living.

IV Motion for Limited Zoning Exemption for Permanent Supportive Housing [JM/MC above motion]
[CM/MC: Postpone 8-5-4]
Mark Ryavec (310 392 4843; delphiassociates@ca.rr.com) & Carolyn Rios (310-821-7922; crlynrios@ca.rr.com) Co-Chairs: Request the VNC recommend to the Councilman of the District and Mayor that, for the purpose of construction or adaptive reuse to create permanent supportive housing or transitional housing for chronic homeless individuals only, that a zoning exemption be granted to increase the number of units per acre (while maintaining height limits) beyond City code and the Venice Specific Plan, if the units created are vested in perpetuity as affordable by the project developer, whether publicly or privately developed, and located in commercial or manufacturing zones only, per the recommendations of the Ad Hoc Committee.

V Motion for Greater City Subsidies for Affordable Housing [KW/IK: Approved 14-0-3]
Mark Ryavec (310 392 4843; delphiassociates@ca.rr.com) & Carolyn Rios (310-821-7922; crlynrios@ca.rr.com) Co-Chairs: Request that the VNC recommend to the Councilman of the District and the Mayor that the City of Los Angeles factor in the high cost of land in the development of affordable housing and provide greater subsidies for areas of the City with high land costs where there are significant concentrations of homeless individuals, such as Venice, to allow the purchase of sites in, or adjacent to, these areas.

VI Motion to Create Vehicle-to-Housing Transition Program [JM/MC above motion]
[CM/MC: Postpone 8-5-4]
Mark Ryavec (310 392 4843; delphiassociates@ca.rr.com) & Carolyn Rios (310-821-7922; crlynrios@ca.rr.com) Co-Chairs: Request that the VNC recommend that the City of Los Angeles establish a program, funded by the City, County and possibly private charitable sources, and operated by a non-profit social service provider, to provide first responders and off-street sites and services to assist vehicular dwellers, on a voluntary basis, find affordable housing, per the program outline and conditional use permit contained in the Ad Committee’s report and recommendations.

VII Motion to Create CD 11-wide Homeless Task Force [KW/IK: Approved 14-0-3]
Mark Ryavec (310 392 4843; delphiassociates@ca.rr.com) & Carolyn Rios (310-821-7922; crlynrios@ca.rr.com) Co-Chairs: To assure that homelessness on the Westside is addressed as the regional issue that it is, request that that the VNC recommend that the Councilman of the District establish a CD 11-wide Homeless Task Force with two representatives of each neighborhood council and also representatives of residents associations to meet monthly with the Council Office, the Los Angeles Homeless Services Authority, representatives of adjoining cities, service providers, representatives of appropriate county supervisors and county departments (County Mental Health, etc.), LA Housing Department, LAPD, LA City Attorney, etc., with the purpose of coordinating homeless services, educating the public about the solutions to homelessness, supporting increased private and public funding for services and housing for the homeless and reaching consensus on the siting of transition and permanent supportive affordable housing for the homeless.

VIII Motion to extend the Ad Hoc Committee on Homelessness & Vehicular Occupation to September 18, 2009 [JM/MC above motion] [CM/MC: Postpone 8-5-4]
Mark Ryavec (310 392 4843; delphiassociates@ca.rr.com) & Carolyn Rios (310-821-7922; crlynrios@ca.rr.com) Co-Chairs: To continue the dialogue begun by this Committee with various agencies and officials, to advance the recommendations made by this Committee (or which will be made by this Committee), and to maintain a focus on the needs of the homeless in our community, request that the VNC confirm the decision of the Ad Hoc Committee that it continue to meet until its one-year renewal date on September 18, 2009, on the subject of Homelessness, and the related issues of development of affordable housing in and around Venice, on a once per month basis or as determined by its chair(s), and that it act as the VNC’s interlocutor with homeless serving agencies, both public and private, City agencies such as the LAPD and City Attorney and LAHD, County representatives, and LAHSA. The committee shall also hold meetings with various agencies to gauge progress in assisting Venice’s homeless population gain access to services and housing.

C From Co-Chair Ad Hoc Committee on Homelessness and Vehicular Occupation

I Motion to Amend Motion to Create Vehicle-to-Housing Transition Program
Carolyn Rios (310-821-7922; crlynrios@ca.rr.com) to be presented by Linda Lucks & Karen Wolfe:

(i) Motion to change the language on page 5 of the Ad Hoc Homeless and Vehicular Occupation Committee Report (the first page of the Recommendation for a Pilot Vehicle-to-Housing Transition Program) as follows:

1. The City would adopt conditional use permit language (recommended language below) to allow the permitting of public or private lots as transition sites per the proposed attached language. The sites would be [DELETE: at least 300 feet from inhabited residences,] exempted from LAMC 85.02, no more than [DELETE: three] [ADD: six] vehicles would be allowed on a site at one time, and participants would [DELETE: be restricted to] [ADD: receive permits for] three month stays (renewable per request of Social Service agency) and must be of very low income status. [DELETE: (Examples of possible sites are below.)] [ADD: (5 – 10 lots would be added to list of possible sites.)] Other provisions are contained in the attached proposed permit language to protect the neighborhoods in which the sites are located.

(ii) Motion to change the language on page 5 of the Ad Hoc Homeless and Vehicular Occupation Committee Report as follows:

( ) Transitional Vehicular Residency on Parking Lots. Notwithstanding Los Angeles Municipal Code Section 85.02, the use of public parking lots and/or privately-held parking lots overnight as transition sites, with funded services providing for transition to affordable housing, for individuals living in their vehicles, limited to [DELETE: three (3)] [ADD: six (6)] vehicles or less, with stays of [DELETE: less than] three months [DELETE: per year, where the vehicles will be parked at least 300 feet from any inhabited dwelling(s) located on an adjoining or nearby parcel,] and the vehicle owner(s)/occupants are determined to be very low income as determined by the transition service provider or the Los Angeles Housing Department, in the CR, C1, C1.5, C2, C4, C5, CM, MR1, MR2, M1, M2, M3, P, and PF Zones, provided that: . . .

D From the Rules & Elections Committee

II Clarification of Factual Basis Stakeholder definition (10 min) [Discussion only]
Joe Murphy (Secretary@venicenc.org): REC recommends (2-1-0) that Board amend SR 17 as follows:

[DELETE]

17. Definition of Factual Basis Stakeholder under LA City Ordinance 179680

A Factual Basis Stakeholder is defined for all Venice Neighborhood Council purposes as an individual who lives, works, or owns property within the Venice Neighborhood Council boundaries.

[END DELETE]

[ADD]

17. Definition of Stakeholder:

As used in this Standing Rule 17:

(i) A Charter Stakeholder is a person who lives, works, or owns property within the Venice Neighborhood Council boundaries as defined in Article IX Sec. 906 (a)(2) of the Los Angeles City Charter and used in the October 23, 2008 VNC Bylaws and is qualified for all purposes specified in the Bylaws.

(ii) A Non-Charter Stakeholder is a person who does not live, work, or own property within the Venice Neighborhood Council boundaries but who may nonetheless qualify as a Factual Basis Stakeholder, as that term is used in LA City Ordinance 179680, for the limited purpose of running and voting for a Community Officer position in elections required to be conducted by the LA City Clerk.

In conducting VNC Board elections, the City Clerk alone is responsible for determining whether an individual qualifies as a Non-Charter Stakeholder.

[END ADD]

(JDM Email to DONE, BONC, City Attorney & City Clerk is available online at http://venicenc.org/node/1200)

II Bylaw amendment limiting occurrence of petition elections
Ira Koslow (310-392-0868; ira.koslow@venicenc.org): Request board adopt the following amendment to VNC Bylaw VA1:

Receipt of this completed petition by the Secretary shall trigger this item being scheduled as an action item on the Agenda at a separate Election Meeting to be held not less than thirty (30) days nor more than ninety (90) two hundred and ten (210) days following receipt of the completed petition. Notice of the Initiative, including the outline paragraph of fifty (50) words or less, shall be made in all public meeting notices and announcements for the upcoming meeting at which the Initiative shall be voted on. This time limit may be waived by a majority vote of the VNC Board if there is evidence of a time sensitive matter.

III Standing Rule mandating Ethics Training for new Board members
Ira Koslow (310-392-0868; ira.koslow@venicenc.org): Request board adopt the following:

Any Board member who has not received a certificate of completion for the mandated ethics training will be prohibited from voting on any land use issues or financial expenditures of any city funds.

IV Standing Rule limiting repeat bylaw elections following defeat [Postponed to September AdCom]
Ira Koslow (310-392-0868; ira.koslow@venicenc.org): Request board adopt the following standing rule regarding election time limits for scheduling stakeholder ratifications of by-laws elections that do not meet minimum requirements for passage or defeat:

The Board cannot hold a stakeholder ratification for the same bylaw amendment or an amendment that addresses substantially the same issue in any six month period.

E Report on ‘The Delta’ (15 min) [Postponed]
Yolanda Gonzalez (310-902-8690; firstmateyo@yahoo.com): Approve the following letter:

TO WHOM IT MAY CONCERN

Whereas: It is necessary for the State of California to take quick and prompt action to secure adequate water to supply the people of California;

Whereas: Taking water from the Sacramento River North of the Delta will not affect the Delta Smelt population;

Whereas: Salmon appear to be in decline around the world consistent with the climate change;

Whereas: The fragility of the Delta levee system will not be affected by a Peripheral Canal;

BE IT RESOLVED:

That the Venice Neighborhood Council promotes and affirms that it is in the best interest of all citizens that the California Peripheral Canal be funded, built and operated.

_______________________________________________
Mike Newhouse
President, Venice Neighborhood Council

9. New Business

A From LUPC

I LUPC recommended motion regarding 20 – 28th Street
Challis Macpherson (Chair-LUPC@VeniceNC.org): Challis Macpherson moves that VNC Board of Officers accepts the LUPC staff report and recommends approval of the Project as presented, given that a covenant shall be executed by the owner to insure the fourth unit (unit c) on the property will remain moderate-affordable for seven years. LUPC’s recommendation for approval is based upon the following findings: the Project consists of two parcels which are tied together, and therefore does not exceed the density permitted under the RD 1.5 zone; the Project does not involve any additional construction or development and therefore will not increase the intensity of the use currently on-site; and the Project provides adequate off-street parking at rate of 1.5 spaces per unit. See Exhibit C.

B From Board Member

I Motion to Enable Block-by-Block Installation of ‘No Oversize Vehicle’ Parking Signs
Joe Murphy (joedmurphyvnc@ca.rr.com): Request that Board request that Councilman Rosendahl sign the following commitment to the Venice Neighborhood Council:

I will approve, and I will expedite installation and enforcement of, No Parking of Oversize Vehicles between 2:00AM and 6:00AM signs, as authorized by LA Ordinance 177876, in any area in Venice where the VNC Neighborhood Committee, subject to approval by the board of the Venice Neighborhood Council, certifies that a petition in the below form has been signed by a majority of the residents in the area designated in the petition.

____________________________________________ _________________
City Councilman Bill Rosendahl Date
District 11, Los Angeles City Council

PETITION TO INSTALL NO PARKING OF OVERSIZE VEHICLES BETWEEN 2:00AM & 6:00AM

The undersigned residents request installation of No Parking of Oversize Vehicles between 2:00AM and 6:00AM signs, as authorized by LA Ordinance 177876, in the area in Venice described as _________________________

Name (Print Legibly) Signature Address Phone Email

LETTER OF TRANSMITTAL OF PETITION

Dear Councilman Rosendahl,

Since the attached petition has been ratified by the below Neighborhood Committee Certification and Board Approval and therefore meets the conditions for your approval under the terms of your agreement of _________ with the Venice Neighborhood Council, please sign below to authorize and direct city departments to expedite installation and enforcement of No Parking of Oversize Vehicles between 2:00AM & 6:00AM signs, per LA Ordinance 177876, in the area designated in the petition..

Sincerely,

____________________________________
Mike Newhouse, President
Venice Neighborhood Council

Approved:
________________________________________
City Councilman Bill Rosendahl
District 11, Los Angeles City Council

VNC Neighborhood Committee Certification The Neighborhood Committee of the Venice Neighborhood Council, by the below signature of its chair, certifies that the attached petition has been signed by a majority of the designated area’s residents.

__________________________________________ _________________
Linda Lucks, Chair Date
VNC Neighborhood Committee

VNC Board Approval The Venice Neighborhood Council approved the above certification on _____________.

__________________________________________ _________________
Joseph D. Murphy, Secretary Date
Venice Neighborhood Council

II Motion to Implement Standing Rule 20 – VNC Walkability Vision Goal
Joe Murphy (joedmurphyvnc@ca.rr.com): Request that Board request that Councilman Rosendahl sign the following commitment to the Venice Neighborhood Council:

On April 21, 2009, the Venice Neighborhood Council Board of Officers unanimously adopted the following Walkability Vision Goal:

Walkability: Consider strategies that reduce the use of cars and that promote alternatives such as walking, skateboarding, biking & bike racks, circulation systems (trolleys), park & ride rather than additional parking, street-narrowing/sidewalk widening, walk/bike/skateboard lanes separated from traffic, easier neighborhood pedestrian access to commercial stores, etc.

The Venice Neighborhood Council and District 11 Councilperson Bill Rosendahl endorse this Walkability Vision Goal and hereby authorize any Venice resident to circulate copies of this signed statement and to represent and speak on behalf of the Venice Neighborhood Council and LA City Councilman Rosendahl in any forum where walkability may be exposed to compromising decisions – including but not limited to forums where pressure is brought to widen streets or to otherwise restrict or disregard or sacrifice walkability for the sake of accommodating vehicles or other such walkability-unfavorable pressures.

In all such situations, hearing authorities are strongly urged to routinely mandate presentation and consideration of options that would enhance walkability and, where such options are not prepared and presented, to deny any request to widen streets or to otherwise restrict or disregard or sacrifice walkability for the sake of accommodating vehicles or other such walkability-unfavorable pressures.

Date _______________

____________________________________
Bill Rosendahl, Councilman
City of Los Angeles 11th District Councilman

____________________________________
Mike Newhouse, President
Venice Neighborhood Council

B From Neighborhood Committee

I Motion to support Ord #08-3125 allowing LA Councilmembers to designate overnight parking areas
Linda Lucks (Lindalucks@aol.com): The following motion was passed unanimously on Monday, July 6 by the Neighborhood Committee:

Whereas the issue of RV’s parked in Venice has long resulted in media attention, anguish, anxiety and anger by many Venice stakeholders;

Whereas Councilman Bill Rosendahl, at the urging of the VNC, researched the models for safe parking programs that work in other municipalities (Santa Barbara and Eugene, Oregon);

Whereas the California Coastal Commission rejected LA City’s application to create Overnight Parking restrictions in the Coastal zone and suggested that the City and the Neighborhood Council come up with alternative solutions to this social problem;

Whereas the Venice Neighborhood Committee feels that a Citywide safe parking program may well provide a partial solution;

Therefore, The VeniceNC Neighborhood Committee voted to request the VNC to send a letter of support to City Council, members of the Transportation Committee and to Mayor Villaraigosa in support of Councilman Rosendahl’s Council motion #08-3125 to create a provision for Councilmembers to designate discrete and distinct areas of their council district where people would be allowed to park and sleep overnight, by permit & with case management services.
http://cityclerk.lacity.org/lacityclerkconnect/index.cfm?fa=ccfi.viewrec…

10. Announcements & Public Comment on items not on the Agenda
[15 min, no more than 2 minutes per person – no board member announcements permitted]

11. Adjourn (approx 10:00PM)

AdCom Exhibit A – Neighborhood Council – Case Tracking System

Pilot Overview V1.0, September 6, 2008 (Murez)

The Land Use and Planning Committee (LUPC) has matured over the past several years. It has evolved from one meeting every couple of months with only one or two projects on the agenda to now responding to a Memorandum of Understanding with the City to submit a written determination report on every permit issued within the VNC geographic region. The committee has become more educated about the planning process and is now working towards a 2010 target of revising the Venice Coastal Zone Specific Plan.
Along with these growing responsibilities, the workload of the committee has increased from one or two projects being calendared every few months to the present level of hearing three to five projects twice a month. On average, what does this mean to each of the eight volunteer members that make up this committee, a workload that includes preparing 27 staff reports per month.

The process to analyze and prepare a project for hearing is fairly simple; contact the applicant, convince them to submit their plans for review, research the variances sought and flush out any that were not realized, organize their information and post it to the LUPC website, engage the potentially impacted neighbors and prepare a synopsis to post for Brown Act notification. Now multiply this process for one project 27 fold and the amount of information gathered and disseminated through this eight member volunteer committee becomes massive. What started out as a simple endeavor has now grown into a complex task with time sensitive details that must be accurately managed.

Automation to the rescue… with this sort of workload, managing details calls for a computerized case tracking system. What is needed is a centralized system that all committee members can access when they have volunteer time to give, that can reduce or eliminate many of the mundane tasks, and that will help engage the general public in the process. The system needs to enforce the policy rules of the VNC Board and the committee, while ensuring Brown Act laws are adhered. And, finally, the system must be available to all Venice Stakeholders and the City at large.

A pilot proof-of-concept system is being developed to address many of these needs. The system is being designed as a collaboration tool that will be managed over the internet. System access will be regulated through User Accounts that are grouped into security levels, starting with the general public then moving up the access ladder to project applicant, followed by registered stakeholder, committee staff member, committee chair, system administrator and program developers. Each higher group will be granted more access to functionality and system capabilities.

The system will track information by assigning case numbers to each project. The project or case files will be stored in a database and accessed through their respective case numbers. The routines that extract and modify the stored information will vary based on the individual access rights. The system will offer read-only reports to the general public while allowing stakeholders the rights to post feedback about issues they might have with any given project. Applicants will be assigned temporary access to upload their information and respond to feedback. LUPC staff members will be able to monitor all aspects of the cases, including being able to publish their findings, track correspondence and write recommendations (tentative motions) for the VNC Board to approve. Search and mapping functionality along with tracking key indicators will enable statistical analysis of accumulative impacts to be graphically generated. The VNC Board members, besides inheriting all the rights of the lower groups, will be able to post their final motion decisions and generate reports required by the City.

In addition, the audio meeting minutes that are digitally recorded will be divided into segments that correspond to the each project and posted into the case file along with any other archives.

In a nutshell, the LUPC Case Tracking system will automate the flow of information through the Neighborhood Council in a consistent, easy to understand format, while relieving a lot of the tedious tasks volunteers must perform at present. (follow up with PowerPoint overview and system demonstration.)

Exhibit A – LUPC De Minimis Projects

(See below attached document)

Exhibit B – See Treasurers Report attached below

Below is the report on expenditures through June 30, 2009. Not all expenses have been reported as yet. A final report for the 2008-2009 budget year should be ready by the August Board meeting.

Exhibit C – LUPC Staff Report Re: 20 28th Street

Venice Neighborhood
Council
Post Office Box 550

Venice, CALIFORNIA 90294

310-606-2015.

Land Use and Planning Committee Report to VNC Board of Officers
06/05/2009
Case Number: APCW-2008-1401-SPE-SPP

Address of Project: 18 and 20 28th Street Venice, CA 90291

The applicant is seeking to legalize an existing fourth unit in an existing three-unit multi-family residential building located on 28th Street, a walkstreet between Pacific and Speedway. In order to legalize the unit the applicant is seeking several discretionary actions namely exemptions from the VCSP density limitations, and guest parking requirements for a four-unit mutli-family structure located in a RD 1.5 zone. The unit was illegally constructed by the previous owners. The unit has been rented to the same occupant for the past 12 years at an affordable rental rate. Without the granting of the requested actions, and the subsequent legalization of the fourth-unit, the applicants will not be able to afford to keep the rental property, which is also their place of residence. Additionally, the current occupant, who has rented the unit for approximately 12 years, will be forced to move and find comparable ,moderate- affordable housing.

Size of Parcel: 5,280 square feet (5,880 including ½ of the adjacent alley abutting rear of the parcel ( 28th Place) Lot dimensions 60’ x 88’
Size of Project: 745 square foot one bedroom dwelling unit (existing)
Venice Subarea: North Venice
Zone: RD 1.5
Permit Application Date: Original Permit Date 4/2/2008, Revised 6/4/2009
Date of Planning Report: 6/06/2009
Date of End of Appeal Period:
Planning Report Prepared by:
Applicant: Stephen and Lorraine Snipper
Address: 20 28th Street Venice, CA 90291

Representative: Howard Robinson of Howard Robinson & Associates, LLC
Contact Information: 8758 Venice Boulevard, Suite 101, Los Angeles CA 90034
Tele: (310) 838-0180 Fax: (310) 838-0190 Email: howard@robinson.net
Date(s) heard by LUPC: 06/10/2009

Zoning Administration Date: N/A

WLA Area Planning Commission Dates: 07/19/2009
LUPC MOTION: The LUPC approves the Project as presented, given that a covenant shall be executed by the owner to insure the fourth unit (unit c) on the property will remain moderate-affordable for seven years. LUPC’s approval is based upon the following findings: the Project consists of two parcels which are tied together, and therefore does not exceed the density permitted under the RD 1.5 zone; the Project does not involve any additional construction or development and therefore will not increase the intensity of the use currently on-site; and the Project provides adequate off-street parking at rate of 1.5 spaces per unit.

STAFF REPORT
Project Description:

The owner/applicant purchased the subject property in 2000 located at 20 28th Street ( the “Project”), at which time there were already four residential units constructed on the property. The original certificate of occupancy (CO) for the Project was issued in 1989. The CO, described the approved development of the Project as a two-story triplex multi-family residential property (one unit is below grade), which included a total of 9 bedrooms and provided 8 parking spaces. Sometime after the issuance of the CO, prior to the present owner’s purchase of the property, a 745 square foot storage unit was illegally converted into a one bedroom unit. During a routine Building and Safety inspection, the illegal unit was discovered.

The owner/applicant is seeking to legalize the already constructed fourth unit. However, in order to legalize the unit the owner/applicant is requesting the Project be granted several variances/exemptions from the VCSP and the LAMC.

Specifically, the owner/applicant is requesting that the Project be granted a slight variance regarding the dwelling unit density limitation to allow for the fourth unit on site. The Project is located in an RD1.5 zone in the North Venice subarea, the permitted density in this zone is 1 dwelling unit per 1,500 square feet of lot area. The Project lot area is 5,280 square feet, and therefore is only permitted 3.52 units under a strict interpretation of the VCSP.

Additionally, in order to legalize the fourth unit the applicant is seeking an exemption from the VCSP guest parking requirement. The Project is currently compliant with LAMC parking requirements and provides 8 parking spaces.

Lastly, the owner/applicant is in the process of seeking a 1-foot light modification from the LAMC side yard set back requirement.

Applicant described the project on the LUPC Project Form as:
The owner/applicant is seeking to legalize an already existing fourth unit in a two-story multi-family residential building.

Section of Venice Coastal Zone Specific Plan and/or the Los Angeles Municipal Code governing this particular site and application:

VCSP Section 10 F.2.a : Limiting dwelling unit density to 1 unit per 1,500 square feet of lot area.
VCSP Section 13.D: Requiring the provision of off-street guest parking.
LAMC 11.5.7 F : Exemptions from the VCSP.
LAMC 12.28.B: Requiring a six foot side yard setback for a three story residential building.
LAMC12.20.2.1: Requiring a Coastal Development Permit for the construction of an additional dwelling unit.

Summary of Arguments Against this Project/Issue:
1. The Project is not compliant with the side yard set back, as required by the LAMC for a three-story building located in the RD 1.5 zone.
2. The Project does not provide adequate parking as required by the VCSP, as it does not provide the required guest parking for the fourth unit.
3. The Project’s dwelling unit density slightly exceeds the allowable density for a lot of its size, as allowed by the VCSP.

Summary of Arguments For this Project/Issue:
1. The Project already exists, given that it was constructed prior to 2000, and does not require the construction of any additional units.
2. The owner/ applicant purchased the property in 2000 without the knowledge that the subject fourth unit was constructed illegally.
3. The property owner/applicant and occupant of the unit will both be subject to significant financial hardship if the VCSP exemptions being sought are not granted, and the unit is not legalized. The applicant/owner will not be able to afford the property, and the unit occupant of over 12 years, will be forced to find comparable affordable housing in the neighborhood.

Summary of Public Comment: TBD

Summary of Findings by LUPC: TBD

Authors of Report: Kristin McArdle

Date: 06/5/2009

Draft of LUPC Recommended Letter from VNC Board of Officers to Council District 11 and selected others.

Draft of Community Impact Statement

Approximate Hours Spent on this Project by LUPC Staff: 2

Location(s)

AttachmentSize
Treasurers Report - June 2008-200945.5 KB
Alternative Technologies Fact Sheet811.76 KB
LUPC Staff Report on 20-28th Street572 KB
Administrative Committee Agenda897.5 KB