VNC Administrative Committee Meeting Agenda

06/09/2008 - 7:00pm
06/09/2008 - 9:30pm

Administrative Committee Meeting Agenda
Extra Space Storage, Presidents Row Room
658 South Venice Blvd, Venice, 90291
Monday, June 9, 2008 at 7:00 PM

Note: The Administrative Committee does not address or consider the merits of proposed agenda items. Its function is to determine whether a proposed agenda item will be placed on the next Board Meeting agenda, postponed, referred to a specific committee for review and recommendation, treated as an announcement, or considered and resolved as a non-Board administrative matter.

1. Call to Order and Roll Call

2. Approval of the AdCom Agenda

3. Approval of any outstanding Administrative Committee minutes submitted by the Secretary

May 12, 2008 Administrative Committee Meeting Minutes
(see http://venicenc.org/files/080512VNCAdComMinutes.doc)

4. Announcements & Public Comment on items not on the Agenda (15 min, no more than 2 minutes per person)

5. Old AdCom Business

A Administrative Matters:

o Reminder re pdf software: Jed Pauker spoke with a rep at Bluebeam Software, which produces Bluebeam Revu, a very easy and comprehensive PDF markup application. Ira willing to procure educational seat of the Standard version for $30 per individual.
o Website: (1) webpages for committees so that they can post agendas and minutes ? Community Safety, Environmental, Graffitti, Overnight Parking District, Homeless\RV, Fences & Hedges Working Group, Venice Parking, others?; (2) audio stream online the recordings of Board Meetings to accommodate desire for actual transcript; (3) downtime problem.
o “ARTICLE VII — COMMITTEES: A. Administrative Committee: Sets agenda for Board of Officers and Stakeholder meetings. ARTICLE IV — BOARD OF OFFICERS : G. Resignations, Removals, and Vacancies: 3. Officers are expected to attend all Board of Officers and Stakeholder meetings. Absence from four (4) consecutive meetings or seven (7) or more meetings during the previous twelve months shall be deemed a failure to consistently attend.” ? Suggest that Policy Forum & Town Hall Meetings do qualify as Stakeholder meetings & good practice would be to post agendas on Board webpage & record them. Gratuitous rhetorical JDM comment: Doesn’t it make sense to document these meetings where VNC policies are expected topics of discussion?
B Yolanda Gonzalez (310 902-8690; firstmateyo@yahoo.com): [Postponed to June 9 AdCom mtg]

(i) Request to make an ANNOUNCEMENT at a Board meeting: Dear Board. On Friday 22, in the Los Angeles Times in the California Section, there was an article in reference to the Quimby fee funds that our City Controller Laura Chick has acknowledge of unspent fee funds collected from condominium builders, which at last years board a presentation was done by Mark Winters from Venice Peninsula. The General Board unanimously voted to proceed to go after an seek to find these funds belonging to Venice. (ii) Request of Board to SEND A LETTER: There is on file that motion and written presentation, which I also dropped off at the Controllers office. Plus requested twice an interview with Ms. Chick, personally at her office, with the office of Rosendahl“s knowledge. There is $10 million apiece in three Districts in unspent funds. ONE IS OURS. That is for Venice. The board must decide to make a recommendation on how to proceed to get this funding with Rosendahl“s office. And maybe get a task force in place. This is of great urgency to start work on. (iii) Request of Board to CONSIDER A MOTION: A motion is requested by the Board to:
A-Assign the proper people to this task force B-Request from The District Office any recommendations, probably from Mark Antonio Grant if there are forms needed to fill out. And who would be the most qualify to do so to identify where this funds belong and are needed. This requires a team with knowledge on land issues for identification of funding. Mark Winters would be my choice. He brought it forward from the beginning. We need this group from the Peninsula. I am requesting from our President Mike Newhouse to give Mark Winters a call. Mark Winters put a lot of work into it with two other stakeholders per DeDe Audets recommendation. I will be gone until March 14, 2008. Any help I can be off, I will be happy to do so.

6. New AdCom Business

A Administrative Matters:

o June 9 Budget meeting (see Exhibit D)
o June 17 election preparations: staff election with board members who are recused from NC vote.
o Events Calendar: posting events for non-VNC matters – Larry Ebner President of Culver City Garden Club – Venice Paparazzi email posting of events – etc
o Board terms: non-response from DONE and City Attorney re: required VNC response to timing of next VNC board election – meeting with DONE ? no action needed and election will be in 2010, not 2009. (Exhibit A)
o Concern re timing of receipt of LUPC reports
o Business cards seem to have Stan Muhammad’s telephone number on them – new cards?
o Stewart Oscars: Community Beautification Grant Workshop – (213) 978-0226 or email cbgrant@lacity.org
o Linda Lucks: Suggests Rules + Elections consider creating criteria for how board distributes its Comm. Imp. Funds. See Board Agenda Item
o Marc Saltzberg: designation of a place for making available written materials prior to a meeting – Library/Beyond Baroque bulletin boards?

B Consideration of DRAFT June 17, 2008 Board Agenda (see below)

7. Announcements & Public Comment on items not on the Agenda (15 min, no more than 2 minutes per person)

8. Adjourn

Draft – Board of Officers Meeting Agenda
Westminster Elementary School (Auditorium)
1010 Abbot Kinney Blvd, Venice, 90291
Tuesday, June 17, 2008 at 7:00 PM

1. Call to Order and Roll Call

2. Approval of the Agenda

3. Approval of any outstanding minutes submitted by the Secretary

May 20, 2008 Board Meeting Minutes
(see http://venicenc.org/files/080520VNCBoardMinutesRev1.doc)

Committee Reports are provided in written form when available

4. Scheduled Announcements (no more than 1 minute per report unless otherwise stated)

A DONE, LAPD, and other Governmental Reports

B Mike Newhouse (310-305-9660; president@venicenc.org): Phil Raider is the chair of the AdHoc Parking Committee

C Mike Newhouse (310-305-9660; president@venicenc.org): Ted Lieu Global Warming Town Hall – $100

D Jill Prestup (310-967-5170; jillpe@earthlink.net) on behalf of Venice Historical Society: See attached information about Venice Historical Society and its goals. [IK/JM: postpone to June 9 AdCom mtg – NP recused]

E Yolanda Gonzales (310-902-8690; firstmateyo@yahoo.com): a max. five to 10 min. presentation of the Garden tour observation, and interviews with young parents and their concerns, on the future education of their children. This are our new comers to the area and are paying well over the $12,000 to $15,000in property taxes. Venice is changing. I promise to make it worth the boards time. [NP/IK: postpone to June 9 AdCom meeting]

F Dexter O’Connell (310-384-8215; dextervnc@mac.com): Result of Grievance Hearing

5. Announcements & Public Comment on items not on the Agenda (15 min, no more than 2 minutes per person) no board announcements

6. Old Business (relating to Budget matters)

A From Arts Committee

I Tania Getty (310-428-3363; tsparkly@aol.com) on behalf of Pacific Resident Theatre application to run a Summer Acting Program with the Venice Library: Requests that the Venice Neighborhood Council approve funding for the proposed outreach event, the summer Young Adult Theatre Program, in an amount not to exceed $3,200.00 to come from the Community Improvement Funds, pursuant to the Budget set forth below. [SO/IK: Referred to June 3 Budget mtg 5-0-1, NP recused herself]

TO: THE BOARD OF DIRECTORS, VENICE NEIGHBORHOOD COUNCIL
RE: Proposed Agenda Item 9.B.1 – Summer Acting Program at the Library
FROM: TANIA GETTY, ELIZABETH KARR, CHRISTOPHER SHAW, CHRISTIAN
BARILLAS, AND SARAH ZINSSER, COMPANY MEMBERS OF PACIFIC
RESIDENT THEATRE, VENICE, CA

THE PROPOSAL & GOAL:

The Young Adult Theatre Program (Theatre Program) is a newly created collaborative project between Venice – Abbot Kinney Memorial Library and Pacific Resident Theatre (PRT). The Theatre Program consists of a FREE four-week theatrical rehearsal period, starting July 10, 2008, which will be lead by Pacific Resident Theatre (PRT) company members, Elizabeth Karr, Christopher Shaw, Christian Barillas, and Sarah Zinsser.

The Theatre Program is expected to directly benefit approximately 25-40 members of the Venice Library’s Young Adults Program, as well as an additional 150-200 (approx.) of the students’ friends, families, and the general public when the Theatre Program culminates in a FREE public showcase performance on August 2, 2008.

The young adults (12-18 years of age who come to the Library from all areas of the Venice community) will experience first hand the play production process as they prepare age-appropriate scenes from world class dramatic works under the professional guidance of the above-named PRT members who will direct, coach, and mentor the teens through the Theatre Program at the Library facility. The young adults will also experience the process of preparing scenic elements, costumes, make-up, lighting, and production materials.

The goal of the Theatre Program is to create a unique, well-rounded, professionally-guided theatre experience for Venice youths, to not only help them develop a new appreciation for an art form they may not otherwise have access to during the course of their normal lives, but to provide an opportunity to explore inroads and outlets for those who may be struggling to find their paths in life.

ESTIMATED BUDGET FOR THE 4 WEEK SUMMER PROGRAM:

Director Stipends for Elizabeth Karr, Christopher Shaw,
Christian Barillas, and Sarah Zinsser ($500/each) $ 2,000
Purchase scripts and/or scene compilation books (Samuel French) 150
Photocopying for Scripts, Publicity Flyers, & Programs (Staples and/or Library) 150
Rent Costume “elements” (PRT and/or 24th St. Theatre) 150
Dry Cleaning (Final Touch Cleaners) 50
Rent Props (PRT and/or 24th St. Theatre) 100
Lighting design & equipment rental (PRT and/or Angstrom Lighting) 300
Sound design & equipment rental (PRT and/or 24th St. Theatre) 50
Rent set design elements (PRT and/or 24th St. Theatre) 100
Refreshments for show (Smart & Final and/or Costco) 150

TOTAL $3,200

THE MOTION:

The Venice Neighborhood Council approves funding from the Board’s Discretionary Funds for the proposed Young Adults Theatre Program as presented above, in an amount not to exceed $3,200.00, pursuant to the proposed Budget submitted herewith.

Pursuant to instructions from VNC Treasurer, Ed Ferrer, funds are to be paid directly to Pacific Resident Theatre, a 501©(3) public non-profit corporation, Federal Taxpayer I.D. No. 95-4020232, upon receipt by VNC of duly presented invoices for goods and services related to this Theatre Program..

B From Neighborhood Committee [SO/IK: Referred to June 3 Budget for June 9 AdCom mtg]

I Linda Lucks (310-505-4220; Lindalucks@aol.com), Nick Hippisly-Coxe (Hippisley@earthlink.net), Bill Boyd on behalf of the Emergency Response Task Force: That the Venice Neighborhood Council fund the following:
•Emergency Guide(4000 copies – By Moorhead Publishing with VNC ID) $4,500
•Emergency Preparedness flyer (5000 copies – Budgeted at 5c a copy) $2,520*
• “Be Prepared”/”Are you Prepared”/ “I am Prepared” bumper stickers $1,500
•Registration with www.enla.org (Tying in with ALL the County services) $ 25
TOTAL $8,545

  • Increased from $1,500 to $2,520 with a corresponding increase in the TOTAL

C From Stakeholder

I Graham MacGillivray (310-560-9800; graham@gwm.name): Request an allocation of $4000 to improve the landscape & learning environment at Beethoven Elementary School. [Refer to June 3 Budget Committee mtg]

II Michael (Micky) Schuman (310-571-0500 & 310-625-4681; musicmusicnext@aol.com & micky@thresholdsound.com) on behalf of Venice Beach Concert Series: Requesting a letter of endorsement and support for the Venice Beach Concert Series and also – “Any funding amount would certainly be appreciated, to help pay for security, entertainment, sound, cleanup, advertising, etc. Each concert Saturday may be anywhere from 30,000 to 100,000 dollars. This is the first request of any kind and has not been voted on or reviewed by any body.” [Postpone to July 7 AdCom mtg]

III Yvette Neal (310-204-2749 or cell at 310-420-9177; yvette@wwwpgs.net) on behalf of Pacific Graffiti Solutions (PGS): PGS removes graffiti for most of the Greater West Los Angeles area and has done so for the past 5 years. [Refer to June 3 Budget Committee mtg]

We are hoping to raise $100,000.00 to add additional crew members (and add second story graffiti removal) to our staff as graffiti has increase in the past year.

PGS has drastically been affected by the increase of gas prices and the snow ball effect that has increased paint and other cost. There will be no increase in our budget (from public works) so we are forced to seek funding from other sources to combat the all around financial increases we are experiencing.

We are asking for funding at or between $5,000.00 to $10,000.00 form all the Neighborhood/Community Councils in the area we service. As I’m sure you are aware of the public safety issues and the importance of prompt proficient, graffiti removal, these additional crews are essential to our 24 hour response time.

IV Todd von Hoffmann (310-398-9231; BDBooks@aol.com) on behalf of the Venice Heritage Foundation: Request of Board to send a letter to Councilman Rosendahl and/or “To whom it may Concern”, supporting the Venice Heritage Foundation’s efforts to establish a Venice Heritage Museum along the lines of the Red Car Historical Museum in Seal Beach. Letter is: [?See Exhibit C?]

On behalf of the VNC, I’m pleased to add my support to The Venice Heritage Foundation. Their mission statement – “Envisioning a Venice History Museum” – focuses on an important goal for our community. Abbot Kinney’s “Venice of America” has had a full and fascinating life and that continuing story deserves to be shared. While the need for a museum heritage center has often been discussed over the years, the VHF was created solely with this purpose in mind. The founding members – all lovers of things Venice – include collectors, successful community volunteers, and, significantly, noted author and historian Elayne Alexander.

The VHF plan is particularly exciting. It calls for the restoration of an original Pacific Electric Red Car to serve as the initial museum space to be located in Venice. The Seal Beach Museum has demonstrated the success of this idea with their own Red Car museum and public library residing similarly (and very appropriately) on old Pacific Electric right-of-way property.

The Foundation has located a 100 year old Red Car (PE511) ready for a home and restoration volunteers are standing by. The restored trolley itself will evoke a charming period of our history and add another treasured sight along our gateway to Venice. The VHF plan tastefully suggests an additional adjunct building replicating the old pagoda-style PE substation that used to stand nearby along Venice Blvd. called “The Tokio Station”.

The museum space will be available to all local collections, public and private, and serve an important community function for residents, visitors, scholars, and students. We can’t think of a better theme than a celebration of our incredibly interesting past and a legacy for our future. [Postpone to April 15]

7. Treasurers Report accept report as presented

[Accepted as presented with request for June 9 AdCom Mtg that Draft Budget be supplemented with Committee Budget Requests to enable Board to make informed decisions at June 17 Board Meeting]

8. New Business

A From Budget & Finance

I Consideration of:
Status of approved allocations Chrysalis Works on Rose Ave Demand Warrant Request Submitted Boardwalk recycling receptacles $2,300 spent 1677.20 Earth Day L A – June Venice Fest $3,000 Demand Warrant Request Submitted Oakwood Community BBQ 2008 $4,600 Venice Annuale $2,000 Projection system $1500

2008-2009 Budget Process final due for June Board Meeting Office Supplies Budgets submitted.

B From President

I Staffed tourist information booth: Motion of support for the creation of a staffed tourist information booth on Ocean Front Walk, at a location deemed appropriate by the Los Angeles City of Recreation and Parks. Said tourist information booth shall not have any commercial advertising on its exterior. Said exterior advertising (if any) shall only relate to Venice related events and information.

II Opposition to Automated Public Toilets: Motion in opposition to Automated Public Toilets (“APTs”) on Ocean Front Walk, and instead to approve community improvement funding, not to exceed $5000 towards hiring a not for profit organization to maintain and keep open existing restroom facilities on Ocean Front Walk beyond their current hours. Motion to also send a letter to Councilman Rosendahl asking him to provide at least $10,000 in double matching funds towards these ends.

III Consideration of the following alternative motions regarding Homelessness & Vehicular Living:

Two Separate Committees

(1) Motion: to create Ad Hoc Committee on Homelessness (“Committee”) to be composed of ten (10) voting members. Eight (8) voting members will be stakeholders from the pool of applicants to the VNC Secretary, composed as follows: Four (4) will represent unhoused individuals and/or their advocates and/or service providers, and/or clergy. Two (2) will represent business owners, and two (2) will be residents (owners or renters). Finally, two (2) VNC Board members will serve on the Committee. All other applicants to the VNC Secretary shall be designated non-voting members of the committee. Ex-officio, non-voting, Committee members shall be representatives from Supervisor Yaroslavsky’s Office, Supervisor Knabe’s Office, Supervisor Burke’s Office, Councilman Rosendahl’s Office and the Los Angeles City Housing Department (and possibly DPSS and Community Mental Health). These ten (10) voting members will elect their own Chair at their first meeting. The Chair will not vote on any matters except in the case of a tie vote.

Mission Statement of the Committee shall be: The incidence of homelessness in Venice is a troubling aspect of life in Venice which calls out for action by citizens and government alike. To attempt to address this, the VNC Ad Hoc Committee on Homelessness is formed and charged with identifying local and regional solutions and actions to assist those who are indigent and thus unable to afford housing. In pursuing its mission, the Committee shall engage in a dialogue with County and City officials, including the County Supervisors of the 2nd, 3rd and 4th Districts, the Council Office for the 11th District, the Los Angeles Housing Department, social service agencies which provide services to the homeless, religious and charitable organizations, and any other agencies which it deems potential partners in addressing these issues. Further, the Committee shall actively seek the involvement of all stakeholders in Venice including but not limited to residents, resident and neighborhood associations, service providers, homeless advocates and the homeless themselves, and businesses and property owners. The committee will complete its work and report back to the VNC Board within 6 months.

(2) Motion: to create Ad Hoc Committee on Vehicular Living (“Committee”) to be composed of ten (10) voting members. Eight (8) voting members will be stakeholders from the pool of applicants to the VNC Secretary, composed as follows: Four (4) will represent persons living in vehicles and/or their advocates and/or service providers, and/or clergy. Two (2) will represent business owners, and two (2) will be residents (owners or renters). Finally, two (2) VNC Board members will serve on the Committee. All other applicants to the VNC Secretary shall be designated non-voting members of the committee. Ex-officio, non-voting, Committee members shall be representatives from Supervisor Yaroslavsky’s Office, Supervisor Knabe’s Office, Supervisor Burke’s Office, Councilman Rosendahl’s Office and the Los Angeles City Housing Department (and possibly DPSS and Community Mental Health). These ten (10) voting members will elect their own Chair at their first meeting. The Chair will not vote on any matters except in the case of a tie vote.

Mission Statement of the Committee shall be: The VNC declares that use of City streets is inappropriate for overnight occupation of vehicles of any kind due to safety, noise, crime and sanitation concerns for both residents in permanent housing as well as those living in vehicles. The mission of the Committee is end vehicular living on city streets while also identifying suitable and affordable regional alternatives for those who are indigent or without adequate income to afford a traditional residence. In this effort, the Committee is charged to investigate, among other solutions, shelter housing and affordable housing within the Venice, the 11th Council District and citywide, the use of private property, under conditional use permits, in the City or County of Los Angeles, for small numbers of vehicles used temporarily over-night as sleeping quarters by indigent persons, and the increase in controlled and licensed (and possibly subsidized) recreational vehicle parks or areas, whether on private or public property, where over-night use would be permitted. The committee will complete its work and report back to the VNC Board within 6 months.

One Combined Committee

Motion: to form single Homelessness/Vehicular Living Ad Hoc Committee (“Committee”). The Committee will be composed of ten (10) voting members. Eight (8) voting members will be stakeholders from the pool of applicants to the VNC Secretary, composed as follows: Four (4) will represent unhoused individuals or individuals living in vehicles and/or their advocates and/or service providers, and/or clergy. Two (2) will represent business owners, and two (2) will be residents (owners or renters). Finally, two (2) VNC Board members will serve on the Committee. All other applicants to the VNC Secretary shall be designated non-voting members of the committee. Ex-officio, non-voting, Committee members shall be representatives from Supervisor Yaroslavsky’s Office, Supervisor Knabe’s Office, Supervisor Burke’s Office, Councilman Rosendahl’s Office and the Los Angeles City Housing Department (and possibly DPSS and Community Mental Health). These ten (10) voting members will elect their own Chair at their first meeting. The Chair will not vote on any matters except in the case of a tie vote.

Mission Statement of the Committee shall be: The incidence of homelessness in Venice is a troubling aspect of life in Venice which calls out for action by citizens and government alike. To attempt to address this, the VNC Ad Hoc Committee on Homelessness is formed and charged with identifying local and regional solutions and actions to assist those who are indigent and thus unable to afford housing. In pursuing its mission, the Committee shall engage in a dialogue with County and City officials, including the County Supervisors of the 2nd, 3rd and 4th Districts, the Council Office for the 11th District, the Los Angeles Housing Department, social service agencies which provide services to the homeless, religious and charitable organizations, and any other agencies which it deems potential partners in addressing these issues. Further, the Committee shall actively seek the involvement of all stakeholders in Venice including but not limited to residents, resident and neighborhood associations, service providers, homeless advocates and the homeless themselves, and businesses and property owners. Furthermore, The VNC declares that use of City streets is inappropriate for overnight occupation of vehicles of any kind due to safety, noise, crime and sanitation concerns for both residents in permanent housing as well as those living in vehicles. The mission of the Committee is end vehicular living on city streets while also identifying suitable and affordable regional alternatives for those who are indigent or without adequate income to afford a traditional residence. In this effort, the Committee is charged to investigate, among other solutions, shelter housing and affordable housing within the Venice, the 11th Council District and citywide, the use of private property, under conditional use permits, in the City or County of Los Angeles, for small numbers of vehicles used temporarily over-night as sleeping quarters by indigent persons, and the increase in controlled and licensed (and possibly subsidized) recreational vehicle parks or areas, whether on private or public property, where over-night use would be permitted. The committee will complete its work and report back to the VNC Board within 6 months.

C From Stakeholders

I Mark Ryavec (delphiassociates@ca.rr.com) on behalf of Venice Stakeholders Association: In light of the VNC’s announced plans to constitute Ad Hoc committees to address homelessness and recreational vehicles and related issues, I hereby propose the following mission statements for these committees:

Proposal for Mission Statements of Homeless and Over-Night Vehicular Use Ad Hoc Committees
These two committees might also be combined into one entity, with sub-committees focusing on the various issues, since as we saw with the recommendations coming out the Homeless Committee there is a tremendous amount of overlap between the two subject areas.

Homeless Ad Hoc Committee

Mission: The incidence of homelessness in Venice is a troubling aspect of life in Venice which calls out for action by citizens and government alike. To attempt to address this, the VNC Ad Hoc Committee on Homelessness is formed and charged with identifying regional solutions and actions to assist those who are indigent and thus unable to afford housing. In pursuing its mission, the Committee shall engage in a dialogue with County and City officials, including the County Supervisors of the 2nd, 3rd and 4th Districts, the Council Office for the 11th District, the Los Angeles Housing Department, social service agencies which provide services to the homeless, religious and charitable organizations, and any other agencies which it deems potential partners in addressing these issues. Further, the Committee shall actively seek the involvement of all stakeholders in Venice including but not limited to residents, resident and neighborhood associations, service providers, homeless advocates and the homeless themselves, and businesses and property owners.

Over-Night Vehicular Use Ad Hoc Committee

Mission: For many years residents of Venice have experienced problems with individuals sleeping in vehicles near or in front of their residences, in neighborhood shopping areas, and alongside playgrounds, parks and schools. In establishing the Over-Night Vehicular Use Ad Hoc Committee the VNC declares use of City streets inappropriate for overnight occupation of vehicles of any kind due to safety, noise, crime and sanitation concerns. The mission of the Committee is to support City law enforcement efforts to remove these vehicles from the streets while it also identifies suitable and affordable regional alternatives for those who are indigent or without adequate income to afford any residence. In this effort, the Committee is charged to investigate, among other solutions, shelter housing and affordable housing within the 11th Council District and citywide, the use of private property, under conditional use permits, in the City or County of Los Angeles, for small numbers of vehicles used temporarily over-night as sleeping quarters by indigent persons, and the increase in controlled and licensed (and possibly subsidized) recreational vehicle parks or areas, at least 1000 feet from residences and businesses, whether on private or public property, where over-night use would be permitted on a short term basis, with supportive services from non-profit organizations.

D From Neighborhood Committee

I Linda Lucks (310-450-2554; Lindalucks@aol.com): Chairs Board review & vote on Recommendations for Community Improvement Funds Awards. (See Exhibit B – NC CIF Approval Procedure)

AGENDA (1.5 hours beginning at 8:30PM at the latest) – Board discussion & vote on VNC Neighborhood Committee recommendations:

A. Presentation of 4/19 Report and Applications – motion to approve as submitted – 10 minutes B. Public Comment -30 minutes C. Board Discussion – 30 Minutes D. Call for the vote not later than 9:50.

- Announcement of press conference.

II Ivan Spiegel (310-821-9556; ivan13147@verizon.net): That the Venice Neighborhood Council approve a 1 page “agreement upon description of service rendered” (DONE wording). This would be an agreement between VNC and recipients of all Community Impact Project funds which would specifiy a description of the project, the amount funded, the budget (including line items) and the completion date. It would also mandate the submission of a final evaluation form before the final payment of funds is made.

E From LUPC

I Challis Macpherson (Chair-LUPC@VeniceNC.org) on behalf of LUPC: That VNC Board of Officers approve the following motion regarding 720 Brooks Street as approved (vote) by LUPC:

II Challis Macpherson (Chair-LUPC@VeniceNC.org) on behalf of LUPC: That VNC Board of Officers request Councilmember Rosendahl to investigate savage “topping” of trees in front of Clear Channel billboard.

F From Outreach

I Marc Saltzberg (310-305-9660; outreach@VeniceNC.org): The Board will be asked to approve an expenditure of $1000 for t-shirts that will be sold to the public at cost. (prices will be provided when Marc returns). Change to read: The Board will be asked to approve an expenditure of $1000 for t-shirts that will be provided to VNC volunteers at no charge.

II Marc Saltzberg (310-305-9660; outreach@VeniceNC.org): The Outreach Committee moves that it be given authority to license outside groups to print VNC T-shirts and other promotional items to VNC specifications (at their own expense). There will be no monies exchanged nor other consideration between the VNC and licensees regarding such licensee arrangements.

III Marc Saltzberg (310-305-9660; outreach@VeniceNC.org): The Outreach Committee recommends the following policy [standing rule] regarding advertising/endorsement of third party groups:

The Venice Neighborhood Council will publicize only VNC, City of Los Angeles, & VNC
sponsored events where sponsorship is determined by the VNC Administrative Committee.

9. Announcements & Public Comment on items not on the Agenda (15 min, no more than 2 minutes per person)

10. Adjourn (approx 10:00PM)

Exhibit A – Election Procedures

NC Elections for FY 2008-09 Administered by DONE

May 5, 2008

To: All Neighborhood Council Board Members

From: BongHwan Kim, Interim General Manager Dept. of Neighborhood Empowerment

Subject: NC Elections for Fiscal Year 2008-09 Administered by the Dept. of Neighborhood Empowerment

This is to remind all Neighborhood Councils who opted to have the Department of Neighborhood Empowerment administer their neighborhood council elections of the following important timeframe:

PLEASE NOTE THE FOLLOWING CRITICAL ELECTION-RELATED DEADLINES:

• 180 Days Prior to the Proposed Election Date-Neighborhood Council board appoints/creates/directs election committee to organize election
• 140 Days Prior to the Proposed Election Date-a draft of election procedures, including the election date, election facility/facilities, and the name of the confirmed Independent Election Administrator must be submitted to DONE.
• 90 Days Prior to the Proposed Election Date-the election procedures must be approved by DONE.
• 60 Days Prior to the Proposed Election Date-election outreach notices must be distributed, in accordance with requirements of the Citywide Election Procedures for Neighborhood Councils.

Because of the lack of flexibility with these time frames, it is critical that you contact your DONE field staff representative as early as possible for assistance. Any Neighborhood Council unable to meet the timeframe requirements set forth in the Citywide Election Procedures will not have the opportunity to reschedule an election during the current calendar year and will instead be required to forfeit its City-provided election until 2010, the next opportunity to have your election administered by the Office of the City Clerk.

Additionally, those Neighborhood Councils who may wish to postpone their elections until 2010, MUST NOTIFY the Department of Neighborhood Empowerment NO LATER THAN May 31, 2008, or 140 DAYS IN ADVANCE OF YOUR PROPOSED ELECTION DATE, WHICHEVER IS SOONER.

If you have any questions, please contact your Project Coordinator / Neighborhood Empowerment Analyst at (213) 485-1360 or by dialing toll free 3-1-1.

Thank you.
____________________________________________________________________________________________________________
080508 email requesting clarification of above:

Hi BongHwan,

My recollection from the DONE meeting regarding these election changes is that DONE was going to continue to administer NC elections scheduled per their Bylaws for fiscal year 2008-2009. Since the VNC Bylaws schedule our next election for September 2009, am I correct in assuming that your notice does not apply to the VNC?

I also recall that the city would begin to conduct NC elections beginning with the 2010 cycle since all NC elections will be occurring only during even-numbered years. Therefore, the next VNC election is automatically relegated to sometime in 2010. If this is correct, then I am assuming that the VNC can deal with election matters in 2009. Are we required to do anything before then?

Thanks.

Joe Murphy

Exhibit B – NC CIF Approval Procedure

TO: VENICE NEIGHBORHOOD COUNCIL BOARD OF OFFICERS
FROM: NEIGHBORHOOD COMMITTEE, LINDA LUCKS, CHAIR

We, the Neighborhood Committee, appreciated the opportunity to participate in the Community Improvement Funds funding process and took seriously our responsibility in establishing consistent criteria and evaluating the proposals. These are our recommendations. They are based on a rigorous process that openly solicited proposals (more than 300 were distributed plus online downloads) and comprehensively evaluated them following specific criteria with results that we feel will best improve the Venice community.

Below is an outline of our process:

1) Conflicts of Interest – Out of 10 total committee members 1 recused herself and 2 were added too late in the process to participate.

2) Preliminary Review – The applications were reviewed to determine if the they met certain technical criteria (as specified in the directions:
• The postmark was after the deadline date
• The required pages were submitted and complete
• There were less than 25 pages
• There was a qualified stakeholder or organization
• The funds requested did not exceed $5000
• The proposal budget was broken down into line items
• The project would take place within VNC boundaries
• The projects would occur in the stated time frame (July 2008-June 2009)
• The ability to obtain any necessary permits was documented

3) Public Presentation – All of the applicants had an opportunity to make an in-person presentation of their projects to the Neighborhood Committee, the VNC Board, and the Venice community on April 3. All Neighborhood Committee members were in attendance at this event.

4) Review Process and Timetable
• The Committee Chair and staff did a preliminary review and disqualified several applications for technical reasons (late postmark, incomplete application, out of Venice area, timetable off).
• The Budget And Finance Committee and Kevin McNeely (DONE financial specialist) reviewed and determined if the budget line items would be payable. Unpayable line items were removed. In a few cases the entire project was deemed unpayable and those applications were disqualified.
• The Neighborhood Committee members received the applications on March 26.
• Public presentations on April 3.
• The Neighborhood Committee had an all-day meeting on April 19 to score the applications based on the criteria listed in the application instructions.
• Staff (Ivan Spiegel, Liz Wright, and Donna Schubert) tabulated the scores and announced the preliminary ranking.
• A second committee meeting was held on April 24 to review the rankings and to factor in additional criteria as determined by the committee: Geographical area Financial need of the applicants Type of project/constituency served Stand alone project or ongoing organizational support
• The final rankings were determined and levels of funding were agreed upon.

In reviewing these projects, we considered Venice as a whole with all its various constituencies. Therefore, we request that the VNC Board approve these recommendations as submitted. Should the Board wish to augment our recommendations with additional funds, we would welcome it, as we would have liked to fund more projects if there were more monies available.

Exhibit C –

ABOUT US – Our Purpose and Our Mission

Venice, California is a unique part of Los Angeles, with one of the richest histories. Twenty years ago, a small group
of Venice residents joined forces to organize the Venice Historical Society (VHS). At the time, the founders were
aware that the historic significance of the area was often overlooked and many of the structures and cultural
memories of Venice were in danger of disappearing. Since its founding in 1986, the Venice Historical Society has
been actively working to increase public awareness of Venice’s irreplaceable historic, cultural, and architectural
resources. Its goals are to gather and disseminate information for the preservation of the structures and
neighborhoods that make Venice unique and to engage in activities that promote the unique, historic feel of Venice.
For 20 years, the VHS has been holding regular public meetings, which featured speakers ranging from the families
of their founding fathers, to artists, poets, and historians, anyone who provided insight into the unique diversity of
Venice’s rich history.

The VHS has educated the community through their regular publication of The Journal, a highly regarded newsletter
featuring articles, often written by well-known historians, which advance the public’s awareness of historic events in
Venice. In addition, the Society has held historic house tours, walking tours of Venice, and special archival showings.
Recently, VHS received a State Resolution and a Congressional Proclamation commending our work.

OUR GOAL – A Venice Historical Society Museum

The Venice Historical Society has amassed a large archival collection of photographs, documents, magazines & newspapers,
postcards, artifacts, and historic memorabilia. Many oral interviews, recorded on tapes and videos, have
been conducted with the Kinneys, Tabors and long-time residents, as a way of documenting Venice’s history. We
have acquired many types of presentation cases and file cabinets for our archives. All these items need a permanent home.

OUR PROPOSAL – To Establish a Permanent Site in the Venice-of-America Centennial Park or in the Vacant
Parcel of Land between the City Building at 681 Venice Boulevard and the Venice Fire Station #63.

Our proposal is to purchase and renovate an old railroad car, complete with tracks, or build a replica of a Pacific
Electric ticket station, and secure it in the Venice-of-America Centennial Park, on the body of land adjacent to the
Abbot Kinney Memorial Venice Library. (See Bureau of Engineering map attached); or in the Vacant Parcel of Land
between the City Building at 681 Venice Boulevard and the Venice Fire Station #63.
• Venice-of-America Centennial Park measurements: At the widest point, between north & south Venice Blvd.
is 120’, tapering to 40’. The entire Park is approximately 420’.

• Railroad Car replication: Various companies replicate rail cars at approx. $550,000

• Railroad Car renovation: Purchasing a skeleton car (W 9’ 4 1/2” x L 48’ 10” x H 12’ 6 1/2”) would be
approx. $2500. Renovating a car to ADA Standards would cost approx. $80,000 – $100,000

• Replication of Railway Ticket Station Building estimated costs: 20’ x 30’ building, built to ADA Standards
would cost $180,000 ($300 per sq. ft.).

OUR LOCATIONS – Their Importance and Significance

This median between north and south Venice Blvd. was the home of the original Pacific Electric Railway which
operated in the 20s through the 60s with 934 miles of track in the Los Angeles area. The city lot between
681 Venice Blvd. and Fire Station #63 is surrounded by culturally, historic buildings adjacent to
the old railroad route that operated on Venice Blvd.

Exhibit D – June 9 Budget Committee Agenda

June 5 Email from Nadine Parkos:

Please find attached the Budget, Finance & Fundraising Committee’s Agenda for the Extra Budget, Finance & Fundraising Committee Meeting to be held Monday, June 9, 2008, 8 AM, at Extra Space Storage, 658 South Venice Boulevard, Venice.

COMMITTEE CHAIRSPLEASE BE SURE TO SUBMIT YOUR PROPOSED BUDGETS FOR 2008-09, IF YOU HAVE NOT ALREADY DONE SO! BTW, everyone is welcome to attend this Extra Meeting of the Budget Committee Monday morning…

Agenda

Old Business

A. Status of approved allocations:

i. Chrysalis Works on Rose Ave Demand Warrant Request Submitted
ii. Boardwalk recycling receptacles $2,300 (spent $1677.20)
iii. Earth Day L A – June Venice Fest $3,000 Demand Warrant Request Submitted
iv. Oakwood Community BBQ 2008 $4,600 Reserved
v. Venice Annuale $2,000 Reserved
vi. VNC Projection system $1,500 Reserved
vii. Mayor’s Day of Service $ 223 Reserved

New Business

A. Young Adults Theatre Program (PRT/Library) $3,200 (not to exceed)
B. VNC Neighborhood Committee Emergency Preparedness Flyer $2,520
C. Beethoven Elementary School Landscaping Project $4,000
D. Chrysalis Works on Rose Avenue (2008-09) $8,000
E. Pacific Graffiti Solutions (5th Unit dedicated to Venice) $5,000
F. 2008-2009 Budget Process final due for June Board Meeting

Location(s)

Extra Space Storage, Presidents Row Room
658 South Venice Boulevard
Venice, CA, 90291
See map: Google Maps, Yahoo! Maps
AttachmentSize
080609VNCAdComAgenda.doc182 KB